Staff-Projects/DefCon 27 Event

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Overview

DEFCON 27 Hacking Conference

  • When: August 8-11, 2019
  • Vendor Room Hours are:
    • Aug. 8th - Thursday SETUP ONLY
      • 9 am Vendor Setup Available - 9 pm Room Closes
    • Aug. 9 & 10 - Friday and Saturday
      • 9 AM Vendor Setup Available
      • 10 am to 7 pm Doors Open to Attendees
    • Aug. 11th - Sunday
      • 9 am Vendor Setup Available
      • 10 am - 3 pm Doors Open to Attendees
      • 4 PM Tax Paperwork Due
      • 8 PM Load Out Complete
  • Where: Paris, Bally's, & Planet Hollywood, Las Vegas
  • OWASP Board requested and approved the conference

Three volunteers at the booth at all times

Project Links

https://www.defcon.org/index.html

Goals

Community Outreach initiative

Milestones

  • 2019-02-28, Vendor application submitted [Lisa] DONE
  • 2019-03-30, Granted approval of vendor application by [DEFCON NO confirmation provided just email]
  • 2019-04-01, Submitted a proposed budget for the event for approval [Lisa]
  • 2019-04-04, Booth invoice submitted for payment OSD-2318 payment sent ACH April 17, 2019 [Lisa/Mike/Virtual]
  • 2019-06-14, Art Due from Artist [Jon McCoy]
  • 2019-07-01, Final Art selected
  • 2019-07-10, Shirts and sticker ordered [Lisa]
  • 2019-08-08, DEFCON Booth Move-in
  • Volunteers identified - Board Members attending

Leadership

  • Lisa Jones and Mike McCamon [OWASP Staff]
  • Jon McCoy [jonmccoy@owasp.org] requested approval from the board to do event and received approval for $ 3,500 for artwork. (2018 $2,500 spent on artwork for this event)

Name & URLs

Registration

Registration is not available. Only accept cash

Budget

Quantity Expenses:
2 Artwork for 2 new designs $3,500.00
1 Booth 8X8 $1,100.00
Power $250.00
Internet $400.00
9 Volunteer tickets (9X$300 est.) $2,700.00
1,500 t-shirts $11,500.00
1 table cloth $275.00
2,000 Stickers / print on both sides $1,000.00
Flyers estimate - Hand out? $350.00
1 Pull up sign $200.00
Est. Packing & Handling fees Bailey's $100.00
2 Staff travel & expenses $5,000.00
9 Board Hotel Accommodations $3,500.00
5 Travel Assistance Grant $1,000 $5,000
$34,875.00

Comparison with last year's information located.