Difference between revisions of "User:Alison McNamee"

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My name is Alison McNamee, and I am OWASP's new Operations Director.  I will be handing all of OWASP's administrative operations going forward.  Please feel free to contact me if you have any questions/problems with anything OWASP related.  My phone number is 301-575-0197, and my email address is alison.mcnamee@owasp.org.
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As of May 5, 2008 I will no longer be working as OWASP's Operations Director.  I have gone down to part time, and will only be working on Mondays and Tuesdays.  I will be in charge of OWASP's bookkeeping and membership tracking.  OWASP has hired a new Operations Director, who will be in charge of all of OWASP's administrative operations going forward.  Her name is Kate Hartmann, and you can contact her at kate.hartmann@owasp.org.  
  
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The following is a list of my Job Duties, as well as a list of the duties I was previously in charge of, that Kate will be taking over.
  
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===Ongoing Job Duties===
  
The following is a list of New Items and Request, my Ongoing Job Duties, a To Do list that I am currently working on and a list of Recently Completed Tasks:
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1. Bookkeeping
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  - Pay all OWASP bills
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  - Send invoices for Accounts Receivable
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  - Reconciliation of Visa, MasterCard, Discover and AMEX accounts
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  - Reconcile bank accounts each month
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  - Send Board Members quarterly Balance Sheets
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  - Break out conference revenues into appropriate sub-accounts
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    (conference, meal, hotel, training, etc)
  
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4. Handle scheduling and billing for Banner Ads
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  - Market Banner Ads
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  - Invoice for Ads as they are sold
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  - Ensure Ads are up for the right time period and are the right images
  
===New Items and Requests===
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9. Maintain OWASP On the Move (OotM)  [http://www.owasp.org/index.php/OWASP_on_the_Move_-_Payments OWASP On the Move Payments]
  
1.
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  - Invoice Conference Sponsors
 
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  - Send payments for conference expenses
2.
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3.
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===Ongoing Job Duties===
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'''1. Bookkeeping
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2. Track OWASP Memberships
  '''- Pay all OWASP bills
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   - Send membership renewal reminders each month to those registrations about to expire
   '''- Send invoices for Accounts Receivable
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   - Update membership database as people add, renew or discontinue membership
   '''- Reconciliation of Visa, MasterCard, Discover and AMEX accounts
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   - Collect member company logo’s and post to OWASP website
   '''- Reconcile bank accounts each month
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   - Send Board Members monthly update on new memberships, renewals, etc.
   '''- Send Board Members quarterly Balance Sheets
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   - Targeted marketing to new OWASP corporate members
   '''- Break out conference revenues into appropriate sub-accounts
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    '''(conference, meal, hotel, training, etc)'''
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'''2. Track OWASP Memberships
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===Kate's Ongoing Job Duties===
  '''- Send membership renewal reminders each month to those registrations about to expire
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  '''- Update membership database as people add, renew or discontinue membership
+
  '''- Collect member company logo’s and post to OWASP website
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  '''- Send Board Members monthly update on new memberships, renewals, etc.
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  '''- Targeted marketing to new OWASP corporate members'''
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3. Assist with OWASP Conference Planning - Current Conferences: Belgium, New York
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1. Assist with OWASP Conference Planning - Current Conferences: New York
 
   - Select, order, and ship conference materials (ie: Shirts, pens, lanyards, etc.)
 
   - Select, order, and ship conference materials (ie: Shirts, pens, lanyards, etc.)
 
   - Manage registration database (Cvent)
 
   - Manage registration database (Cvent)
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   - Assist with coordination of speakers and travel as needed
 
   - Assist with coordination of speakers and travel as needed
 
   - Identify new conference opportunities and organize such conferences
 
   - Identify new conference opportunities and organize such conferences
  - Invoice Conference Sponsors
 
  - Send payments for conference expenses
 
 
   - Attend conferences as necessary
 
   - Attend conferences as necessary
   - Once conference is complete, put together a summary of conference/course evaluations - see  
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   - Once conference is complete, put together a summary of conference/course evaluations - see  
 
     what we can do to improve in the future
 
     what we can do to improve in the future
  
'''4. Handle scheduling and billing for Banner Ads
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2. Write and post monthly OWASP Newsletters
  '''- Market Banner Ads
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  '''- Invoice for Ads as they are sold
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  '''- Ensure Ads are up for the right time period and are the right images'''
+
  
5. Write and post monthly OWASP Newsletters
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3. Update/Create new pages on the OWASP website as needed
  
6. Update/Create new pages on the OWASP website as needed
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4. Maintain Members Offers Page
  
7. Maintain Members Offers Page
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5. Schedule, Organize, Create Agenda, and take minutes for monthly OWASP Board meetings via conference call      [https://www.owasp.org/index.php/OWASP_Board_Meetings OWASP Board Meetings]
  
8. Schedule, Organize, Create Agenda, and take minutes for monthly OWASP Board meetings via conference call      [https://www.owasp.org/index.php/OWASP_Board_Meetings OWASP Board Meetings]
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6. Assist board members, Chapter Leaders, Project Leaders and OWASP members with any issues/questions/projects as they arise
 
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'''9. Maintain OWASP On the Move (OotM)  [http://www.owasp.org/index.php/OWASP_on_the_Move_-_Payments OWASP On the Move Payments]'''
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10. Assist board members, Chapter Leaders, Project Leaders and OWASP members with any issues/questions/projects as they arise
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===Current To Do List===
 
===Current To Do List===
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11. Set up room blocks for NY Conference
 
11. Set up room blocks for NY Conference
 
===Recently Completed Tasks===
 
 
1. Send an email to all OWASP members introducing myself
 
 
2. Compile a spreadsheet of all OWASP members (Individual, Education/Non Profit and Corporate), research when they joined, how much they paid, if they owe money, etc.
 
 
3. Get into contact with corporate members whose membership expired in the second half of 2007 - offer them a 10% discount if they renew their membership
 
 
4. Update News page on the wiki
 
 
5. Put together an OWASP flyer to send to BlackHat (to distribute at conference)
 
 
6. Put together spreadsheet of all OWASP Local Chapters, Chapter Lead, Contact Info.
 
 
7. Review books for 2007 - Send 1099 to all applicable people
 
 
8. Convert all San Jose presentations from ppt to pdf - send to Dinis Cruz for book
 
 
9. Figure out expense vs. income for San Jose Conference
 
 
10. Email chapter leaders that are not active, see what we can do to help, if they no longer want to be chapter lead, etc.
 
 
11. Send an email to all OWASP Corporate Members and Conference Sponsors seeing if they are interested in purchasing advertising space
 
 
12. Send stuff to OWASP Week participating chapters (once items are approved)
 
 
13. Post Internship on Wiki
 
 
14. Once rules are approved, post OotM guidelines to wiki
 
 
15. Go through wiki and do logo protection
 
 
16. Push to get taxes done for 2007 and have audit conducted
 
 
17. Collect address and shirt size for all SpoC 2007 participants - order shirts and ship them to each individual
 
 
18. Send OWASP packs to 7 most active chapters
 
  
 
__NOTOC__
 
__NOTOC__

Revision as of 09:58, 17 June 2008

Hello everyone,


As of May 5, 2008 I will no longer be working as OWASP's Operations Director. I have gone down to part time, and will only be working on Mondays and Tuesdays. I will be in charge of OWASP's bookkeeping and membership tracking. OWASP has hired a new Operations Director, who will be in charge of all of OWASP's administrative operations going forward. Her name is Kate Hartmann, and you can contact her at kate.hartmann@owasp.org.

The following is a list of my Job Duties, as well as a list of the duties I was previously in charge of, that Kate will be taking over.

Ongoing Job Duties

1. Bookkeeping

  - Pay all OWASP bills
  - Send invoices for Accounts Receivable
  - Reconciliation of Visa, MasterCard, Discover and AMEX accounts
  - Reconcile bank accounts each month
  - Send Board Members quarterly Balance Sheets
  - Break out conference revenues into appropriate sub-accounts 
   (conference, meal, hotel, training, etc)

4. Handle scheduling and billing for Banner Ads

  - Market Banner Ads
  - Invoice for Ads as they are sold
  - Ensure Ads are up for the right time period and are the right images

9. Maintain OWASP On the Move (OotM) OWASP On the Move Payments

  - Invoice Conference Sponsors
  - Send payments for conference expenses

2. Track OWASP Memberships

  - Send membership renewal reminders each month to those registrations about to expire
  - Update membership database as people add, renew or discontinue membership
  - Collect member company logo’s and post to OWASP website
  - Send Board Members monthly update on new memberships, renewals, etc.
  - Targeted marketing to new OWASP corporate members

Kate's Ongoing Job Duties

1. Assist with OWASP Conference Planning - Current Conferences: New York

  - Select, order, and ship conference materials (ie: Shirts, pens, lanyards, etc.)
  - Manage registration database (Cvent)
  - Locate and contract for conference sites as needed
  - Assist with coordination of speakers and travel as needed
  - Identify new conference opportunities and organize such conferences
  - Attend conferences as necessary
  - Once conference is complete, put together a summary of conference/course  evaluations - see 
    what we can do to improve in the future

2. Write and post monthly OWASP Newsletters

3. Update/Create new pages on the OWASP website as needed

4. Maintain Members Offers Page

5. Schedule, Organize, Create Agenda, and take minutes for monthly OWASP Board meetings via conference call OWASP Board Meetings

6. Assist board members, Chapter Leaders, Project Leaders and OWASP members with any issues/questions/projects as they arise

Current To Do List

1. Put together a list of companies to target for OWASP corporate membership – figure out strategy for trying to attract them

2. Contact different conferences – see if they would be interested in having OWASP teach a class/give a presentation

3. Once we receive videos from San Jose conference, post them to website

4. Work with Larry to put together a proposal for selling banner ads in 2009 (have completed by June 2008 Board Teleconference)

5. Work with Dave to put together a job description for OWASP Director

6. Research costs to move site to a hosting facility

7. Create 2 books - one for San Jose 2007 Conference presentations and one for OWASP Week presentations (organize wiki page first)

8. Document Conference Rules/Guidelines (how sponsorship works, how training works, how conferences are typically organized, timeline, etc.)

9. Contact SpoC 2007 grant winners - get payment details (EM from Dinis on 4/3)

10. Research event listing services, add OWASP Conferences (EM from Dave on 4/29)

11. Set up room blocks for NY Conference