Difference between revisions of "Summit 2011 Reservations"

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<noinclude>[[Summit_2011 | '''Back to main Summit 2011 page''']]
<noinclude>====PROCESS FOR CONFIRMING YOUR ATTENDANCE AND BOOKING YOUR TICKET:====</noinclude><includeonly>===PROCESS FOR CONFIRMING YOUR ATTENDANCE AND BOOKING YOUR TICKET:===</includeonly>
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===Reservations===
<noinclude>====Determine who is funding your Summit attendance====</noinclude>
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Summit Tickets and accommodations '''''must''''' be reserved through [http://www.diplomatatours.eu Diplomata Tours]. Attendees should contact [mailto:diplo@diplomatatours.pt Maria Jose] (+351 213 558 963) in order to start the reservation process. Diplomata Tours ''can'' provide airfare reservations and in many cases can offer discounted rates. Attendees may also arrange for their own airfare, '''unless they are being funded by OWASP''', in which case the attendee ''''must''' book their airfare through Diplomata. Even if you choose to book your own airfare, please send your flight itinerary to Lorna, Sarah or Jason so that we can arrange airport transfers to the Summit venue.
<includeonly>===Determine who is funding your Summit attendance===</includeonly>
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<noinclude>[[Category:Summit_2011]]</noinclude><noinclude>__NOTOC__</noinclude>
 
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*A. OWASP (regardless of which chapter/project/fund) is paying for 100% of your trip
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*B. OWASP is paying for a portion of your trip and you/your employer are paying for the remainder
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*C. OWASP is paying for none of your trip -- your attendance and travel will be covered by your employer or yourself
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:If you are hoping to receive funding from your OWASP chapter or project -- please look at the [http://www.owasp.org/index.php/Summit_2011#tab=Applying_for_Chapter_or_Project_Sponsorship process posted on the Summit 2011 Wiki] and [https://docs.google.com/document/d/1TBj0BxBnzx8P7SegtEc8dSUNlQdLEZ5xXTbwfbdh6Bg/edit?hl=en&authkey=CNvixYEL download the application].
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<noinclude>====Making your reservations:====</noinclude>
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<includeonly>===Making your reservations:===</includeonly>
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*A. If OWASP is paying for '''all of your trip''' -- make sure you have communicated this to Lorna Alamri or Sarah Baso so they can make sure that this information is conveyed to the travel agency. After you receive a confirmation email from Lorna or Sarah, proceed with contacting Maria Jose at [http://www.diplomatatours.eu Diplomata Tours] -- (+351) 213 558 963 or diplo@diplomatatours.pt.
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::You will need to '''book your entire trip through Diplomata''' -- flight, conference ticket, and accommodations.
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<br>
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*B. If OWASP is paying for '''some of your trip''' -- make sure you have communicated this to Lorna Alamri or Sarah Baso so they can make sure that this information is conveyed to the travel agency. After you receive a confirmation email from Lorna or Sarah, proceed with contacting Maria Jose at [http://www.diplomatatours.eu Diplomata Tours] -- (+351) 213 558 963 or diplo@diplomatatours.pt.
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::You will need to '''book the portion of the trip that OWASP is paying for through Diplomata as well as your conference ticket/accommodations at CampoRoyal'''. So, you will be able to book your flight on your own or through a different travel agency only if OWASP is not paying for it. If you '''do not '''book your flight itinerary through Diplomata, please forward your flight information to Lorna or Sarah so they can coordinate airport transportation as well as keep track of flights arriving early/late.
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*C. If OWASP is paying for '''none of your trip''' - make sure you have communicated this to Lorna Alamri or Sarah Basoso they can make sure that this information is conveyed to the travel agency. After you receive a confirmation email from Lorna or Sarah, proceed with contacting Maria Jose at [http://www.diplomatatours.eu Diplomata Tours] -- (+351) 213 558 963 or diplo@diplomatatours.pt.
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::You will need to at a minimum '''book your conference ticket and accommodations at CampoRoyal through [http://www.diplomatatours.eu Diplomata Tours]'''. So, you will be able to '''book your flight on your own or through a different travel agency''' if you want. [http://www.diplomatatours.eu Diplomata Tours] is also more than happy to assist you with booking your flight. If you '''do not''' book your flight itinerary through Diplomata,please forward your flight infromation to Lorna or Sarah so they can coordinate airport transportation as well as keep track of flights arriving early/late.
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<br>
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<noinclude>====Follow Up====</noinclude>
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<includeonly>===Follow up===</includeonly>
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After you have purchased your conference ticket and set up accommodations through [http://www.diplomatatours.eu Diplomata Tours], as well as booked your flight (through Diplomata or another company), you are set to go! Someone from the Summit Planning Committee will be in contact with you a week or two before the conference to communicate any last minute details you should be aware of and confirm your travel arrangements.
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=== Any Questions? ===
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Contact:
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*{{Template:Contact | name = [[User:Lorna Alamri|Lorna Alamri]] | email = lorna.alamri@owasp.org }} or +1 651-338-0243
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*{{Template:Contact | name = [[User:Sarah Baso|Sarah Baso]] | email = sarah.baso@owasp.org }} or or +1 651-233-6334
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*{{Template:Contact | name = [[User:Jason Li|Jason Li]] | email = jason.li@owasp.org }}
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[[Category:Summit_2011]]
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Revision as of 02:37, 15 December 2010

Back to main Summit 2011 page

Reservations

Summit Tickets and accommodations must be reserved through Diplomata Tours. Attendees should contact Maria Jose (+351 213 558 963) in order to start the reservation process. Diplomata Tours can provide airfare reservations and in many cases can offer discounted rates. Attendees may also arrange for their own airfare, unless they are being funded by OWASP, in which case the attendee 'must book their airfare through Diplomata. Even if you choose to book your own airfare, please send your flight itinerary to Lorna, Sarah or Jason so that we can arrange airport transfers to the Summit venue.