Difference between revisions of "Staff-Projects/DefCon 27 Event"

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(Project Links: updates)
(Budget)
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|
 
|
 
|-
 
|-
|2
+
|
 
|Artwork for t-shirt & stickers
 
|Artwork for t-shirt & stickers
 
|$3,500
 
|$3,500
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|$400
 
|$400
 
|-
 
|-
|9
+
|
 
|Tickets 6 Board & 2 staff
 
|Tickets 6 Board & 2 staff
 
|$2,700
 
|$2,700
 
|-
 
|-
|1,400
+
|750
|t-shirts & printing
+
|t-shirts & printing (<$8 per)
|$11,500
+
|$6000
 
|-
 
|-
 
|1
 
|1
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|$275
 
|$275
 
|-
 
|-
|2,000
+
|
 
|Stickers / print on both sides
 
|Stickers / print on both sides
 
|$1,000
 
|$1,000
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|Flyers estimate - Hand out?
 
|Flyers estimate - Hand out?
 
|$350
 
|$350
|-
 
|1
 
|Pull up sign
 
|$200
 
 
|-
 
|-
 
|Est.
 
|Est.
|Packing & Handling fees Bailey's
+
|Packing & Handling fees  
 
|$100
 
|$100
 
|-
 
|-
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|Travel Assistance Grant $1,000
 
|Travel Assistance Grant $1,000
 
|$5,000
 
|$5,000
 +
|-
 +
|25
 +
|Global AppSec Vouchers to 1st 25  Woman to donate
 +
|20,000
 
|-
 
|-
 
|
 
|
|
+
|Total
|$33,775
+
|48,075
 
|}
 
|}
 
* 25 Vouchers for the first women to "make a donation" to the Foundation at our booth. A process will be setup after the event to solicit Travel Assistance Grants for a later conference. The approximate cost of this promotion is approximately $20,000.
 
* 25 Vouchers for the first women to "make a donation" to the Foundation at our booth. A process will be setup after the event to solicit Travel Assistance Grants for a later conference. The approximate cost of this promotion is approximately $20,000.

Revision as of 06:38, 21 June 2019

Overview

DEFCON 27 Hacking Conference

  • When: August 8-11, 2019
  • Vendor Room Hours are:
    • Aug. 8th - Thursday SETUP ONLY
      • 9 am Vendor Setup Available - 9 pm Room Closes
    • Aug. 9 & 10 - Friday and Saturday
      • Vendors can enter at 9am
      • 10 am to 7 pm Doors Open to Attendees
    • Aug. 11th - Sunday
      • Vendors can enter at 9am
      • 10 am - 3 pm Doors Open to Attendees
      • 4 PM Tax Paperwork Due
      • 8 PM Load Out Complete
  • Where: Paris, Bally's, & Planet Hollywood, Las Vegas
  • OWASP Board requested and approved the conference

Three volunteers at the booth at all times

Project Links

Event Link: https://www.defcon.org/index.html

Tickets are $300 CASH at the door.

Goals

Community Outreach initiative

Milestones

  • 2019-02-28, Vendor application submitted [Lisa] DONE
  • 2019-03-30, Granted approval of vendor application by [DEFCON NO confirmation provided just email]
  • 2019-04-01, Submitted a proposed budget for the event for approval [Lisa]
  • 2019-04-04, Booth invoice submitted for payment OSD-2318 payment sent ACH April 17, 2019 [Lisa/Mike/Virtual]
  • 2019-06-14, Art Due from Artist [Jon McCoy]
  • 2019-06-14, Second invoice for balance due t-shirt artwork processed for payment
  • 2019-06-14, Printer contacted - quote on 1 t-shirt design, 6ft 3 sided tablecloth
  • 2019-06-27, Final order to the printer (Printer closed June 28 to July
  • 2019-07-01, Final Art selected - Waiting on Stickers - T-shirt approved 6/17/19
  • 2019-07-10, Shirts and sticker ordered [Lisa]
  • 2019-08-08, DEFCON Booth Move-in
  • Volunteers identified - Board Members attending

Leadership

  • Lisa Jones [OWASP Staff]
  • Mike McCamon [Execitive Director of OWASP Foundation - Approval authority]
  • Jon McCoy [OWASP Member jonmccoy@owasp.org] requested approval from the board to do thn et and received approval for $ 3,500 for artwork. (2018 $2,500 spent on artwork for this event)

Name & URLs

Registration

Registration is not available. Only accept cash

Budget

Quantity Expenses:
Artwork for t-shirt & stickers $3,500
1 Booth 8X8 $1,100
Power $250
Internet $400
Tickets 6 Board & 2 staff $2,700
750 t-shirts & printing (<$8 per) $6000
1 table cloth $275
Stickers / print on both sides $1,000
Flyers estimate - Hand out? $350
Est. Packing & Handling fees $100
2 Staff travel & expenses $5,000
9 Board Hotel Accommodations $2,400
5 Travel Assistance Grant $1,000 $5,000
25 Global AppSec Vouchers to 1st 25 Woman to donate 20,000
Total 48,075
  • 25 Vouchers for the first women to "make a donation" to the Foundation at our booth. A process will be setup after the event to solicit Travel Assistance Grants for a later conference. The approximate cost of this promotion is approximately $20,000.
Proposed T-shirt order 2019
New Design Last years design
Men
XXL 250
XL 400
L 300
M 280
Woman 0
XL 50
L 50
M 50
1380

Comparison with last year's information located.