Global Conferences Committee/

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As of April 1, 2013 the Global Committees were retired in order to enable wider community involvement and volunteerism through the OWASP Global Initiatives. 

Want to get involved with OWASP, but not sure where to start? Check out the OWASP Global Initiatives Page.
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The Global Conferences Committee was created during the OWASP EU Summit in Portugal 2008. The Global Conferences Committee exists to coordinate and facilitate OWASP conferences and events worldwide. The committee is governed by the Global Conferences Committee Governance document

Operational Support: Sarah Baso


Upcoming Meeting

Recurring Meeting time & date: on the third Wednesday of the month at 3pm GMT/UTC


Date: Wednesday, July 18 at 3pm GMT/UTC

Date: Wednesday, August 15 at 3pm GMT/UTC


GoToMeeting link: https://www3.gotomeeting.com/join/491851430

  • Use your microphone and speakers (VoIP) - a headset is recommended.
    Access Code: 491-851-430
    Audio PIN: Shown after joining the meeting
  • Meeting ID: 491-851-430

International Dial-in:
Australia: +61 2 8355 1031
Austria: +43 (0) 7 2088 1033
Belgium: +32 (0) 28 08 4342
Canada: +1 (647) 497-9371
Denmark: +45 (0) 69 91 89 21
Finland: +358 (0) 942 41 5770
France: +33 (0) 182 880 159
Germany: +49 (0) 811 8899 6926
Ireland: +353 (0) 19 030 050
Italy: +39 0 693 38 75 50
Netherlands: +31 (0) 208 080 208
New Zealand: +64 (0) 9 925 0481
Norway: +47 21 54 82 21
Spain: +34 911 82 9890
Sweden: +46 (0) 852 500 179
Switzerland: +41 (0) 435 0167 65
United Kingdom: +44 (0) 207 151 1806
United States: +1 (213) 493-0619


Approved: 10/17/2011 | Vote Thread

Goals

Conduct events to support the OWASP mission around the world

a. Conduct 4 Global AppSec, 10 Regional and 15 Local events,

b. Hold an OWASP Summit in 2013 with over 250 attendees,

c. Support Loss-Leader events in North America, South America, Asia, Europe


Generate $250000 in profits from events

Support the OWASP mission at non-owasp events

a. 25 Promotional events

b. 2 Developer event outreach

c. Booth in a box program


Provide better support for OWASP event planners

a. Centralized providers for Video, Equipment Rental, Online messaging, Website Hosting

b. Central feedback on speakers, events & training

c. Professional Marketing + lead generation

d. Graphics design

e. Con-Network in a box


Recruit regional participation in the committee

a. Desired committee composition at least 1 US, 1 EU, 1 LATAM, 1 Asiapac

b. Strengthen participation requirements in governance (meeting attendance 75%), Liaison requirement


Initiatives

TBD


Budget Request

GCC 2012 Budget Plan

  • Expenses: $291,800 (GCC initiatives = $126,800)
    • Loss-leader events $25,000
    • 2013 Summit $140,000
    • Outreach Support $24,000
    • GCC Technology $21,500
    • Travel $15,500
    • Operational Support $20,800
    • OWASP Track $20,000
    • Marketing $25,000


  • Income: $296,000
    • Global AppSec Conferences $225,000
    • Regional Conferences $69,000
    • Local Events $2,000


  • Net: $4,200

2011 Goals

2011 Comprehensive Committee Plan | 2010 Plan

  1. Have a Global Appsec in NA, SA, EU, Asia in 2011
  2. Promote OWASP Projects/Initiatives at OWASP Conferences
  3. Enhance Services for Conference Planners
  4. Reach out to developers (have 20% of attendees in a dev position)
  5. Reach out to non-members (have 70% of attendees at cons non-members)
  6. Bring more into the fold (Generate 300 new/renewed members at conferences)
  7. Streamline Sponsorships (Global Conference Sponsors, Targeted Conference Sponsors)
  8. Revise GCC Governance
  9. Have a profit of $200k in 2011 across all conferences

Major Initiatives

Initiative Priority Associated Goals Description Status Deadline Assignees
Revise GCC Governance 1 8 Generate self governance document for voting rules, quorum and other functional committee requirements Complete - Global Conferences Committee Governance January 2011 All Committee Members
OWASP Conference Management System (help) 1 1, 3 Develop a system to take in applications for all non-chapter meeting events, vet them, and schedule them. This system shall serve as the "official" registration path for all events and allow the GCC to get a firm grip on the OWASP Event Calendar. Preparing for Release Release - 3/5/2011 Mark (Code), Lucas & Neil (Alpha Testing, Requirements)
OWASP Global Conference Sponsors 2 3, 7 Provide unified sponsorship mechanism for all Global AppSec conferences. This will help us plan our conference revenue annually and help sponsors plan for their spending (identified as an issue by several vendors). This is intended to augment, not replace individual conference sponsorships. Released 2011 Global Sponsorship Packages Feb 2011 Richard, All Review
OWASP AppSec Track 3 2 Joint venture with the GPC. The track would consist of a cadre (10-20) of speakers from inew/high profile OWASP projects. The GCC would manage these speakers through an internal call for papers that would be vetted by the GCC/GPC for some of our best speakers from high profile projects. As a new conference requests an OWASP Speaking track (or for Global AppSec conferences, this will be required) the GCC would reach out to the selected presenters to verify their availability for the event and provide a list of 6-7 speakers to the local event coordinators for the schedule. Planning for AppSecUSA release in Sept. June 2011 Ralph
OWASP Marketing at Conferences 3 4,5,6 Promote OWASP at targeted industry and developer events. Provide OWASP support and schwag for OWASP booths at other conferences Applications accepted via OCMS In progress Mark
OWASP Conference Marketing - Attendees 3 4,5,6 Provide additional mechanisms for marketing conferences to attendees None TBD Neil
OWASP Conference Marketing - Sponsors 3 4,5,6 Provide additional mechanisms for marketing conferences to Sponsors None TBD Neil, Richard
Conference Web Marketing 4 3 Obtain Twitter accounts, domain names, and @owasp.org email addresses for use by approved conferences. See Conference Planner Resources Complete Complete Mark
Central Conference Support Services 4 3 RegOnline is setup. Investigate costs for hiring a conference organizer. RegOnline - Complete
Conference Organizer - Investigate
TBD All
OWASP Short URLS 5 3 Provide short URLs on the OWASP website (e.g. https://owasp.org/AppSecBR) to make it easier to access content on the wiki, especially in emails and the like Need to investigate with Larry TBD Ralph
Regional targeted mailing lists 5 3 Provide email lists for targeted, regional email distributions. Only GlobalAppSec conferences will be advertised on OWASP-ALL Need to investigate leveraging Salesforce for this. TBD Ralph
OWASP Merchandise Model 6 3,9 Provide OWASP Merchandise for sale at conferences May be a bit OBE as Kate has established something similar already. May just need an "inventory" we can send places. TBD None


How to Host a Conference - The comprehensive guide for hosting an OWASP event.


Access to any/all of these resources must be first pre-coordinated with the Foundation via the OWASP Conference Management System (OCMS). All requests for assistance need to go through this system for review and approval.

General

OWASP Registration System - OWASP is now using an event interfaceOfficial OWASP Event registration system for ALL OWASP events (Conferences, Events and Chapter Meetings) contact us for more information.

Pre-Negotiated hotel contracts

Supplies

  • Table top tripod (4)
  • 1.8 m SVGA Cable
  • 2m cable video DVI/HDMI (2)
  • MacBook air micro-DVI to video adapter
  • Motorola radios (10)
  • Net gear N150 wireless USB Adapter
  • Preferred US rental provider: CRS

Promotion

To request general OWASP Promotional Materials, fill out this Google Form.

via Free OWASP Banner Ads

via Articles and mentions in the OWASP Newsletter

OWASP Event Calendar

via OWASP Twitter Accounts (@OWASPConference, @OWASP)

Wiki

AppSec Sample Conference Wiki Page

Web Presence/Social Media

Region URL(s) Twitter Emails
ASIAPAC
URL .org .com
AppSecAsia X X
AppSecAPAC X X
AppSecAsiaPac X X
AppSecAsiaPacific X X
  • AppSecAsia
  • AppSecAsia@owasp.org
  • AppSecAU@owasp.org
Europe
URL .org .com
AppSecEU X X
AppSecIreland X X
  • AppSecEU
  • AppSecEU@owasp.org
Latin America
URL .org .com
AppSecLA X X
AppSecLatinAmerica X X
AppSecSA X X
AppSecSouthAmerica X X
AppSecLatam X X
  • AppSecSA
  • AppSecSA@owasp.org
  • AppSecSouthAmerica@owasp.org
  • AppSecBrasil@owasp.org
North America
URL .org .com
AppSecNA X X
AppSecNorthAmerica X X
AppSecUS X X
AppSecUSA X X
  • AppSecNA
  • AppSecUS
  • AppSecUSA
  • AppSecNA@owasp.org
  • AppSecNorthAmerica@owasp.org
  • AppSecUS@owasp.org
  • AppSecUSA@owasp.org

Video

OWASP Video Cameras

OWASP Currently owns 5 sets of consumer grade video cameras (Canon VIXIA HF M300), tri-pods, memory cards, and audio connection equipment. For examples of the video taken from these cameras see the AppSec DC Vimeo stream. The cameras can shoot HD Video and have an audio input jack for taking in a house line. The system also has a QNAP TS-459 PRO network attached storage device that can be used for on-site reliable storage and backup of the video.

Equipment

  • Turbo NAS TS-459 pro (for on-site redundant storage)
  • Seagate Barracuda 1.5TB Hard Drives (for NAS)
  • Final Cut express
  • In Each Camera Kit
    • Canon VIXIA HF M300
    • 8 Kingston 16 GB Class 4 SDHC Flash Memory Card
    • Pelican 0910-010-110 Secure Digital Memory Card Case
    • AVerTV Hybrid Volar HD (enables streaming via a computer)
    • Current converter
    • 60" Tripod

Contact us for more information.

Video Editing/Post Processing via IEHD Productions

File:IEHD - OWASP Video Production Services.pdf Full proposal from IEHD contact patrick@iehdproductions.com or Mark Bristow for more information

Service Name Description Rate
Basic Post-Production
  • Basic Editing (trimming the "fat" from the beginning/end of the video)
  • Removing any artifacts from the video/audio leveling
  • Trans-Coding to MPEG4 or other suitable format for online video
  • Upload to a online account Vimeo et all (OWASP Provided Acct)
  • Adding OWASP/Conference graphic watermark
  • Adding intro/end slides with basic presentation details
$40.00 per finished presenter of approx. 60 minutes with no minimum
Full Post-Production
  • Basic Post Plus....
  • Inter splicing slides from various formats not limited to .ppt, .pdf, .odp

and other key sources. (client provided notations for slide transitions)

$60.00 per finished presenter of approx. 60 minutes with no minimum
On site Video Production
  • One HD 3 chip camera per room/track with operator & fluid head tripod
  • Audio setup to camera from podium or mixer
  • Obtaining presentations from speakers if not provided previously
  • Notating of time code for slide transitions
  • First Track: $1,100.00/day
  • Each Additional Track: $550.00/day
  • + any travel outside Southern California

Completion/turn around model 30+ speakers with production and/or post production is 4-6 weeks with projects uploading starting second week after conference end. Smaller or larger conferences/projects are adjusted accordingly.

Budget Management

Conference Budget Planning Tool

Sponsorships

Sponsorship Document

OWASP Global Conference Sponsors

Institutional knowledge about past sponsors and sponsorships

Presentations and Training

OWASP Track

Speaker Agreement

Presentation Template.

Call For Papers Template

Call For Training proposal template.

Training Instructor Agreement

Schwag

To request general OWASP Promotional Materials, fill out this Google Form.

Event planners are welcome to use any vendor that they feel can provide appropriate items for their conference. However OWASP has relationships with the following vendors that can ease the process.

Konik - Preferred SCHWAG Vendor

Rocksports - Preferred apparel Vendor

OWASP Store - Merchandise for sale at conferences


If you have questions or require an exception to any of these please contact the OWASP Staff.


Policy Applicability
All content must be vendor neutral All Events - Core Value
All content must be made available to the public after the conference All Events - Core Value
All calls for papers, training and registration must be open and promoted to the public All Events - Core Value
Selecting Committee Members (Training or Papers) must not submit All Events
Use the conference website/wikipage to submit papers. It must supports blind paper submissions. All Events
All events must be conducted in a manner consistent with the OWASP Mission, Principles and Code of Ethics All Events - Core Value
OWASP Event Definitions All Events
OWASP Event Requirements All Events
Local host chapters will share in OWASP event profits under the following schedule. In the case of multiple host chapters, the host chapters will be responsible for determining the division before the event. Policy Document
  • Global AppSec Conference - 10% of event profits up to Profit Goal set in annual Foundation Budget ($10,000 for multi-chapter events), 40 % of event profits in excess of Profit Goal. No profit cap.
  • Local and Regional Events - 90% of event profits. No profit cap.
All Events
All OWASP Events must be coordinated with OWASP Foundation Staff by submitting an events description via OCMS. An approval that the event will be posted on the OWASP Wiki and Event announcement webpage will be sent from the OCMS input. Any request for funding support must follow normal funding request procedures separate from the OCMS submission. All Events
Events must have an OWASP Wiki Page, or a webpage showing the OWASP logo and be linked to the OWASP wiki Events Pages All Events
Only OWASP Board members or their designates may enter into contracts on behalf of the foundation All Events
All finances must be handled by the OWASP Foundation All Events
Complimentary conference admissions are provided to speakers, volunteers, staff, Global Board members and active OWASP Leaders.

A “Leader” is defined as a chapter or project leader that is clearly identified on the chapter or project wiki page AND has been documented as a leader in the Foundation’s records. If a leader registers for a conference complimentary ticket but does not appear for the conference, the chapter will be charged 60% of the retail cost of a conference ticket.

All Events
OWASP individual members in good standing shall receive $50 off admission to all OWASP events charging more than $50 entry fee. All Events
A complete budget must be submitted if the event requires any funds from the OWASP Foundation and funding requests will be reviewed and approved by OWASP Executive Director. Please submit a requests via our Contact Us link on the OWASP Wiki homepage. Regional/Theme Conferences
An OWASP leader should be invited to provide welcome and state of the union. All Events
Global AppSec Conferences must include training Global AppSec Conferences
Global AppSec Conferences must charge an admission fee Global AppSec Conferences
Sessions must be recorded and posted to the public after the conference Global AppSec Conferences
There must be at least one networking event at the conference Global AppSec Conferences
All Training providers are required to sign a Training Instructor Agreement Training
Training revenue will be split 60/40 (OWASP/Training Provider) Training
Each training class allows for two complimentary seats to be made available to OWASP Leaders. This must be included in the Training Instructor Agreement. These are available on a first come basis. Only one training seat per session is allowed per chapter to allow for diversity in distribution of seats.

If a leader registers for a complimentary training seat but does not attend the full training session the chapter will be charged 60% of the retail cost of the training session and the leader will not be given a complimentary ticket (conference or training sessions) for any other Global AppSec events in the following year.

Training
Speakers must sign a Speaker Agreement Speakers
Speakers will not receive compensation for their speaking engagement Speakers
Event organizers must reach out to the WIA program to assist with the program committee and to help find suitable keynote and invited speakers. Global AppSec Conferences & Regional Events
Event organizers must send an open call for participation for volunteers, papers committee. Global AppSec Conferences & Regional Events
Event organizers should encourage all training and CFP proposals to go through the “Talk bootcamp” process. Global AppSec Conferences & Regional Events
WIA initiative should lead a search for women keynotes, featured, panel speakers. Global AppSec Conferences & Regional Events
Event organizers and WIA initiative should reach out to women speaker lists to encourage training proposals and speakers to submit through the normal CFP process. If there is to be a women in AppSec panels to be organized, the WIA initiative must be involved and feature predominantly women panelists. Global AppSec Conferences & Regional Events
These aren’t quotas, but a goal. Global events organizers are free to exceed these metrics.
*At least 10% of the program committee must be women, and must include the WIA initiative members
*At least 50% of keynotes and featured speakers must be women
*At least 25% of panel participants must be women. If there are no women participants, the panel should be cancelled. 
*At least 10% of talks must be women

If these metrics cannot be reached, the organizing committee should reach out to the Conference Manager for assistance, and must apply for an exception if they can’t be reached after all avenues have been exhausted.

Global AppSec Conferences
These aren’t quotas, but an aspiration goal for regional events. Organizers are free to exceed these metrics.
*At least one of the program / papers committee must be a woman, and should include the WIA initiative members
*At least one of keynotes, featured and invited speakers must be a woman
*At least 25% of panel participants should be women. If a panel has no women participants, it should be cancelled
*At least 10% of talks chosen should be women speakers
Regional Events


As one of their 2011 initiatives, the Global Conferences Committee started a Conference Liaison Program, where a member of the committee is paired with each of the Global AppSec organizing teams in order to assist them with their planning process as well as attend the conference to help trouble shoot any issues and sign necessary paperwork.


The following duties were initially set forth for the GCC liaison:

The GCC member shall:

  • interface with the local planning committee at least 1 month before trip (attend planning call)
  • Interact with planners/attendees while at conference
  • Interact with Sponsors
  • Sign conference contracts under $20,000 (once approved)

At the GCC meeting following the event, the traveling member will be expected to provide an post trip report covering:

  • Assessment of facility
  • Event Marketing Strategy
  • Examination of Event Budget
  • Estimation of Speaker Quality
  • Sponsor engagement/cost-effectiveness & feedback
  • Any notable comments from planners/attendees
  • Any unique outstanding elements
  • Any issues


Event Name Event Location Date GCC Liaison Post-Event Report
AppSec EU 2011 Dublin, Ireland June 7-10, 2011 Ralph Durkee AppSecEU Liaison Report
AppSec North America 2011 Minneapolis, MN, USA Sept. 20-23, 2011 Mark Bristow AppSecNA Liaison Report
AppSec Latin America 2011 Porto Alegre, Brazil Oct. 4-7, 2011 Lucas Ferreira AppSecLatam Liaison Report
AppSec Asia 2011 Beijing, China Nov. 8-11, 2011 Lucas Ferreira AppSec Asia Liaison Report
AppSec Asia 2011 Beijing, China Nov. 8-11, 2011 Sarah Baso (GCC Admin) AppSec Asia Event Report*
AppSec Asia 2012 Sydney, Australia Spring, 2012 Mohd Fazli Azran AppSec APAC 2012 Event Report
AppSec Europe 2012 Athens, Greece July 9-13, 2012 John Wilander
AppSec North America 2012 Austin, Texas, USA Oct. 22-26, 2012 Lorna Alamri
AppSec Latin America 2012 Buenos Aires, Argentina Nov. 2012 Fabio Cerullo

Email

Mailing List | Archives - Official Global Conferences Committee Mailing list. Used for all GCC communications and meeting announcements.

Budget

Global Conference Committee Budget

Meeting Minutes

Committee meeting minutes - Committee Meeting minutes taken by the GCC Chair at each GCC meeting.

Contracts

Contracts/Partnership agreement archive

Conference Sponsorship

Consider the value of an Individual, Corporate, or Academic Supporter membership. Ready to become a member? Join Now BlueIcon.JPG


2015 Sponsorship Documents


2014 Sponsorship Documents


2013 Sponsorship Documents


2012 Sponsorship Documents

Global Sponsorships:


Individual Event Sponsorships:


  • AppSec China 2012



Archived Event Documents:


Event Management

OWASP Conference Management System

Google Form for requesting general OWASP schwag/promotional materials.

Voting Record

Current Global Conferences Committee Members:

  • Mark Bristow (chair) - MB
  • John Wilander - JW
  • Richard Greenberg - RG
  • Ralph Durkee - RD
  • Lucas Ferreira - LF
  • Mohd Fazli Azran - MFA
  • Ben Tomhave - BT resigned 25-July-2011
  • Neil Matatall - NM Resigned 17-Sep-2011
  • Cassio Goldschmidt - CG Resigned 23-Nov-2011
  • Lorna Alamri - LA, new 14-Mar-2012
  • Benny Ketelslegers - BK, new 5/3/2012


Note - Tracking started as of 7/15/2011 on this page (previous voting records can be found in the Global Conference Committee Meeting Minutes


2011 Voting Records

Date vote proposed Details on item for proposed vote Yes Votes No Votes Pass/Fail Decision Date Thread on mailing list
15-July-2011 GCC pay for 50% of Sarah Baso's travel to AppSec LATAM in order to support their event (other 50% to be paid by Chapters Committee) 5 of 9
MB, BT, LF, MFA, RD
Pass 19-July-2011 Link to request for vote
Link to final vote
8-Aug-2011 ISSA International Co-Marketing Agreement 8 of 8
MB, RG, NM, LF, RD, JW, MFA, CG
Pass 10-Aug-2011 Link to final vote
28-Aug-2011 Automatic Approvals of Events in OCMS 6 of 8
MB, JW, RD, NM, MFA, LF
Pass 29-Aug-2011 Link to vote details
26-Sept-2011 Change to GCC Air Travel Policy 6 of 7
MB, RG, LF, RD, MFA, CG
Pass 27-Sept-2011 Link to vote details
09-Oct-2011 Creation of GCC Hotel Travel Policy 4 of 7
MB, LF, CG, MFA, RD
Pass 10-Oct-2011 Link to vote details
09-Oct-2011 2012 Committee Goals MB, MFA, LF Goals amended for re-vote Link to vote details
10-Oct-2011 2012 Committee Goals
Amended: Desired committee composition at least 1 US, 1 EU, 1 LATAM, 1 Asiapac
MB, MFA, LF, JW, RG, CG, RD Pass 17-Oct-2011 Link to final vote
28-Nov-2011 Purchase 1 year subscription to Survey Monkey (Gold Plan - $300)to standardize/track event feedback MB, JW, RD, RG LF, MFA, CG (all 3 did not submit a vote) Pass 28-Nov-2011 JW & MB Vote, RG & RD Vote
16-Jan-2012 Vote of Confidence - re-elect Mark as GCC Chair for 2012 LF, JW, RD, RG MB (Abstain), MFA (did not vote) Passes 16-Jan-2012 Jan 2012 GCC Meeting Minutes
16-Jan-2012 Grant exception to GCC Attendance Governance Rules for JW and MFA LF, MB, RD, RG JW & MFA (abstain) Passes 16-Jan-2012 Jan 2012 GCC Meeting Minutes
22-Jan-2012 Approve allocation of $40,000 Conference Committee Budget MB, LF, JW, MFA RD, RG (did not vote) Passes 30-Jan-2012 Conference Committee Budget
14-March-2012 Approve Lorna Alamri's Application to join GCC MB, LF, RG, RD JW, MFA (no vote submitted) Passes 14-March-2012 March 2012 Meeting Minutes
14-March-2012 Vote to confirm 2013 Summit venue as Cruise MB, LF, RG, RD, LA JW, MFA (no vote submitted) Passes 14-March-2012 March 2012 Meeting Minutes
3-May-2012 Vote to confirm Benny Ketelslegers as new GCC Member MB, RG, RD, LA, MFA JW(no vote submitted) Passes 3-May-2012 May 2012 Meeting Minutes

Benny Ketelslegers Committee Application