Difference between revisions of "Global Conferences Committee/"

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__NOTOC__
 
__NOTOC__
==== About the Committee ====  
+
= About the Committee =  
'''The Global Conferences Committee was created during the OWASP EU Summit in Portugal 2008. The Global Conferences Committee exists to coordinate and facilitate OWASP conferences and events worldwide.'''  The committee is governed by the [[Global Conferences Committee Governance]] document
+
'''The Global Conferences Committee was created during the OWASP EU Summit in Portugal 2008. The Global Conferences Committee exists to coordinate and facilitate OWASP conferences and events worldwide.'''  The committee is governed by the [[Global Conferences Committee/Governance|Global Conferences Committee Governance]] document
  
*[mailto:mark.bristow@owasp.org Mark Bristow] (U.S, 2011 Chair [https://docs.google.com/a/owasp.org/document/d/1eVX6lDyAtsUBrDKp6C7pcPTk8ObCv-QgnFAGq_zj510/edit?hl=en Election])
+
*Chair (Vacant)
 
*[mailto:john.wilander@owasp.org John Wilander] (Sweden)
 
*[mailto:john.wilander@owasp.org John Wilander] (Sweden)
*[mailto:lucas.ferreira@owasp.org Lucas Ferreira] (Brazil)
 
 
*[mailto:richard.greenberg@owasp.org Richard Greenberg] (US)
 
*[mailto:richard.greenberg@owasp.org Richard Greenberg] (US)
 
*[mailto:ralph.durkee@owasp.org Ralph Durkee] (US)
 
*[mailto:ralph.durkee@owasp.org Ralph Durkee] (US)
*[mailto:cassio.goldschmidt@owasp.org Cassio Goldschmidt] (US and SA)
 
 
*[mailto:fazli@owasp.org Mohd Fazli Azran] (Malaysia)
 
*[mailto:fazli@owasp.org Mohd Fazli Azran] (Malaysia)
 
+
*[mailto:lorna.alamri@owasp.org Lorna Alamri] (US)
 +
*[mailto:benny.ketelslegers@owasp.org Benny Ketelslegers] (Japan)
  
 
Operational Support: [mailto:sarah.baso@owasp.org Sarah Baso]
 
Operational Support: [mailto:sarah.baso@owasp.org Sarah Baso]
  
  
== Next Meeting ==
+
== Upcoming Meeting ==
Date: 16-September-2011
+
'''Recurring Meeting time & date: on the third Wednesday of the month at 3pm GMT/UTC'''
  
Time: 16:00 GMT/UTC (Global Meeting Time Planner - [http://www.timeanddate.com/worldclock/advmeeting.html click here])
 
  
Dial in: 1-866-534-4754 code:42398
+
Date: Wednesday, July 18 at 3pm GMT/UTC
  
 +
Date: Wednesday, August 15 at 3pm GMT/UTC
  
  
==== Planner Resources ====
+
GoToMeeting link: [https://www3.gotomeeting.com/join/491851430 https://www3.gotomeeting.com/join/491851430]
  
[[How to Host a Conference]] - The comprehensive guide for hosting an OWASP event.
+
*Use your microphone and speakers (VoIP) - a headset is recommended.<br>Access Code: 491-851-430<br>Audio PIN: Shown after joining the meeting
 +
*Meeting ID: 491-851-430
  
 +
International Dial-in:<br>
 +
Australia: +61 2 8355 1031<br>
 +
Austria: +43 (0) 7 2088 1033<br>
 +
Belgium: +32 (0) 28 08 4342<br>
 +
Canada: +1 (647) 497-9371<br>
 +
Denmark: +45 (0) 69 91 89 21<br>
 +
Finland: +358 (0) 942 41 5770<br>
 +
France: +33 (0) 182 880 159<br>
 +
Germany: +49 (0) 811 8899 6926<br>
 +
Ireland: +353 (0) 19 030 050<br>
 +
Italy: +39 0 693 38 75 50<br>
 +
Netherlands: +31 (0) 208 080 208<br>
 +
New Zealand: +64 (0) 9 925 0481<br>
 +
Norway: +47 21 54 82 21<br>
 +
Spain: +34 911 82 9890<br>
 +
Sweden: +46 (0) 852 500 179<br>
 +
Switzerland: +41 (0) 435 0167 65<br>
 +
United Kingdom: +44 (0) 207 151 1806<br>
 +
United States: +1 (213) 493-0619<br>
  
{{:Global_Conference_Resources}}
 
  
==== 2011 Goals ====
+
=2012 Committee Plan=
[[Global Conferences Committee 2011 Plan | 2011 Comprehensive Committee Plan]] | [[Committee 2010 Plan|2010 Plan]]
+
{{:Global_Conferences_Committee_2012_Plan}}
# Have a Global Appsec in NA, SA, EU, Asia in 2011
+
# Promote OWASP Projects/Initiatives at OWASP Conferences
+
# Enhance Services for Conference Planners
+
# Reach out to developers (have 20% of attendees in a dev position)
+
# Reach out to non-members (have 70% of attendees at cons non-members)
+
# Bring more into the fold (Generate 300 new/renewed members at conferences)
+
# Streamline Sponsorships (Global Conference Sponsors, Targeted Conference Sponsors)
+
# Revise GCC Governance
+
# Have a profit of $200k in 2011 across all conferences
+
  
==== Major Initiatives ====  
+
= 2011 Committee Plan =
{| class="prettytable"
+
{{:Global Conferences Committee/2011 Committee Plan}}
! Initiative
+
! Priority
+
! Associated Goals
+
! Description
+
! Status
+
! Deadline
+
! Assignees
+
|-
+
| Revise GCC Governance
+
| 1
+
| 8
+
| Generate self governance document for voting rules, quorum and other functional committee requirements
+
| Complete - [[Global Conferences Committee Governance]]
+
| January 2011
+
| All Committee Members
+
|-
+
| [https://ocms.owasp.org/ OWASP Conference Management System] ([[Owasp Conference Management System|help]])
+
| 1
+
| 1, 3
+
| Develop a system to take in applications for all non-chapter meeting events, vet them, and schedule them.  This system shall serve as the "official" registration path for all events and allow the GCC to get a firm grip on the OWASP Event Calendar.
+
| Preparing for Release
+
| Release - 3/5/2011
+
| Mark (Code), Lucas & Neil (Alpha Testing, Requirements)
+
|-
+
| OWASP Global Conference Sponsors
+
| 2
+
| 3, 7
+
| Provide unified sponsorship mechanism for all Global AppSec conferences.  This will help us plan our conference revenue annually and help sponsors plan for their spending (identified as an issue by several vendors).  This is intended to augment, not replace individual conference sponsorships.
+
| Released [[Media:OWASP_Global_Conference_Sponsorships_FINAL.pdf|2011 Global Sponsorship Packages]]
+
| Feb 2011
+
| Richard, All Review
+
|-
+
| OWASP AppSec Track
+
| 3
+
| 2
+
| Joint venture with the GPC.  The track would consist of a cadre (10-20) of speakers from inew/high profile OWASP projects.  The GCC would manage these speakers through an internal call for papers that would be vetted by the GCC/GPC for some of our best speakers from high profile projects.  As a new conference requests an OWASP Speaking track (or for Global AppSec conferences, this will be required) the GCC would reach out to the selected presenters to verify their availability for the event and provide a list of 6-7 speakers to the local event coordinators for the schedule.
+
| Planning for AppSecUSA release in Sept.
+
| June 2011
+
| Ralph
+
|-
+
| OWASP Marketing at Conferences
+
| 3
+
| 4,5,6
+
| Promote OWASP at targeted industry and developer events.  Provide OWASP support and schwag for OWASP booths at other conferences
+
| Applications accepted via [https://ocms.owasp.org/ OCMS]
+
| In progress
+
| Mark
+
|-
+
| OWASP Conference Marketing - Attendees
+
| 3
+
| 4,5,6
+
| Provide additional mechanisms for marketing conferences to attendees
+
| None
+
| TBD
+
| Neil
+
|-
+
| OWASP Conference Marketing - Sponsors
+
| 3
+
| 4,5,6
+
| Provide additional mechanisms for marketing conferences to Sponsors
+
| None
+
| TBD
+
| Neil, Richard
+
|-
+
| Conference Web Marketing
+
| 4
+
| 3
+
| Obtain Twitter accounts, domain names, and @owasp.org email addresses for use by approved conferences. See [[Global Conference Resources]]
+
| Complete
+
| Complete
+
| Mark
+
|-
+
| Central Conference Support Services
+
| 4
+
| 3
+
| RegOnline is setup.  Investigate costs for hiring a conference organizer.
+
| RegOnline - Complete<br>Conference Organizer - Investigate
+
| TBD
+
| All
+
|-
+
| OWASP Short URLS
+
| 5
+
| 3
+
| Provide short URLs on the OWASP website (e.g. https://owasp.org/AppSecBR) to make it easier to access content on the wiki, especially in emails and the like
+
| Need to investigate with Larry
+
| TBD
+
| Ralph
+
|-
+
| Regional targeted mailing lists
+
| 5
+
| 3
+
| Provide email lists for targeted, regional email distributions.  Only GlobalAppSec conferences will be advertised on OWASP-ALL
+
| Need to investigate leveraging Salesforce for this.
+
| TBD
+
| Ralph
+
|-
+
| OWASP Merchandise Model
+
| 6
+
| 3,9
+
| Provide OWASP Merchandise for sale at conferences
+
| May be a bit OBE as Kate has established something similar already.  May just need an "inventory" we can send places.
+
| TBD
+
| None
+
|-
+
|}
+
  
==== Committee Policies ====
 
  
{{:Global Conference Committee Policies}}
+
= Planner Resources =  
 
+
 
+
====Conference Liaison Initiative====
+
As one of their 2011 initiatives, the Global Conferences Committee started a Conference Liaison Program, where a member of the committee is paired with each of the Global AppSec organizing teams in order to assist them with their planning process as well as attend the conference to help trouble shoot any issues and sign necessary paperwork.
+
 
+
 
+
'''The following duties were initially set forth for the GCC liaison:'''
+
 
+
The GCC member shall:
+
*interface with the local planning committee at least 1 month before trip (attend planning call)
+
*Interact with planners/attendees while at conference
+
*Interact with Sponsors
+
*Sign conference contracts under $20,000 (once approved)
+
 
+
At the GCC meeting following the event, the traveling member will be expected to provide an post trip report covering:
+
*Assessment of facility
+
*Event Marketing Strategy
+
*Examination of Event Budget
+
*Estimation of Speaker Quality
+
*Sponsor engagement/cost-effectiveness & feedback
+
*Any notable comments from planners/attendees
+
*Any unique outstanding elements
+
*Any issues
+
  
 +
[[How to Host a Conference]] - The comprehensive guide for hosting an OWASP event.
  
  
{| class="prettytable"
+
{{:Global Conferences Committee/Resources}}
! Event Name
+
! Event Location
+
! Date
+
! GCC Liaison
+
! Post-Event Report
+
|-
+
| AppSec EU 2011
+
| Dublin, Ireland
+
| June 7-10, 2011
+
| Ralph Durkee
+
| [https://docs.google.com/leaf?id=1Z1yguI9zXj_G_iq9d-p99-Q2uaEQjP-u7hj5EGnBtuuWrZOy-T3VNA6ST_WJ&hl=en_US AppSecEU Liaison Report]
+
|-
+
| AppSec North America 2011
+
| Minneapolis, MN, USA
+
| Sept. 20-23, 2011
+
| Mark Bristow
+
| [https://docs.google.com/leaf?id=0B8FE6Oyqbn2cYzNkZTBiN2EtOTY3Zi00ZjhiLWE0NzctNWE5YTdkYzNlZjgx&hl=en_US AppSecNA Liaison Report]
+
|-
+
| AppSec Latin America 2011
+
| Porto Alegre, Brazil
+
| Oct. 4-7, 2011
+
| Lucas Ferreira
+
|
+
|-
+
| AppSec Asia 2011
+
| Beijing, China
+
| Nov. 8-11, 2011
+
| Lucas Ferreira
+
|
+
|-
+
| AppSec Europe 2012
+
| Athens, Greece
+
| July 9-13, 2012
+
| John Wilander
+
|
+
|-
+
| AppSec North America 2012
+
| Austin, Texas, USA
+
| Oct. 22-26, 2012
+
| TBD
+
|
+
|-
+
| AppSec Latin America 2012
+
|
+
|
+
|
+
|
+
|-
+
| AppSec Asia 2012
+
|
+
|
+
|
+
|
+
|-
+
|}
+
  
==== GCC Records ====
 
== Committee Records ==
 
[http://lists.owasp.org/mailman/listinfo/global_conference_committee Mailing List] | [https://lists.owasp.org/pipermail/global_conference_committee/ Archives] - Official Global Conferences Committee Mailing list.  Used for all GCC communications and meeting announcements.
 
  
[https://spreadsheets.google.com/a/owasp.org/ccc?key=0AsFE6Oyqbn2cdG5OZG1wb04zWXNsV1llOEhyUjA5WFE&hl=en Global Conference Committee Budget]
+
= Committee Policies =
  
[https://docs.google.com/a/owasp.org/leaf?id=0B8FE6Oyqbn2cNjBiYTk1NTctZjhiMi00YzJmLWJlNWEtZGQxZmJkMTYyNTA3&hl=en Committee meeting minutes] - Committee Meeting minutes taken by the GCC Chair at each GCC meeting.
+
{{:Global Conferences Committee/Policies}}
  
[[Global Conferences Committee Voting Record]] - records as of 15-July-2011
 
  
[https://docs.google.com/a/owasp.org/viewer?a=v&pid=explorer&chrome=truesrcid=0B5Z9zE0hx0LNMDllMjA3YzctNzdiZi00ZjdhLTljYjctMTQ4OTM2YzQ3Yjdm&hl=en 2011 Global Sponsorship doc] -- Google doc
+
=Conference Liaison Initiative=
  
[[Media:OWASP_Global_Conference_Sponsorships_FINAL.pdf|2011 Global Sponsorship doc]] - PDF
+
{{:Global Conferences Committee/Liaison Program}}
  
[[GCC Contracts Archive|Contracts/Partnership agreement archive]]
+
= GCC Records =
  
[https://spreadsheets.google.com/a/owasp.org/spreadsheet/viewform?formkey=dF85bGtvdWdrd2JjYldNZ1gxSkJxaEE6MQ Google Form] for requesting general OWASP schwag/promotional materials.
+
{{:Global Conferences Committee/Records}}
  
  
 
<headertabs/>
 
<headertabs/>

Revision as of 19:34, 14 November 2012

[edit]

The Global Conferences Committee was created during the OWASP EU Summit in Portugal 2008. The Global Conferences Committee exists to coordinate and facilitate OWASP conferences and events worldwide. The committee is governed by the Global Conferences Committee Governance document

Operational Support: Sarah Baso


Upcoming Meeting

Recurring Meeting time & date: on the third Wednesday of the month at 3pm GMT/UTC


Date: Wednesday, July 18 at 3pm GMT/UTC

Date: Wednesday, August 15 at 3pm GMT/UTC


GoToMeeting link: https://www3.gotomeeting.com/join/491851430

  • Use your microphone and speakers (VoIP) - a headset is recommended.
    Access Code: 491-851-430
    Audio PIN: Shown after joining the meeting
  • Meeting ID: 491-851-430

International Dial-in:
Australia: +61 2 8355 1031
Austria: +43 (0) 7 2088 1033
Belgium: +32 (0) 28 08 4342
Canada: +1 (647) 497-9371
Denmark: +45 (0) 69 91 89 21
Finland: +358 (0) 942 41 5770
France: +33 (0) 182 880 159
Germany: +49 (0) 811 8899 6926
Ireland: +353 (0) 19 030 050
Italy: +39 0 693 38 75 50
Netherlands: +31 (0) 208 080 208
New Zealand: +64 (0) 9 925 0481
Norway: +47 21 54 82 21
Spain: +34 911 82 9890
Sweden: +46 (0) 852 500 179
Switzerland: +41 (0) 435 0167 65
United Kingdom: +44 (0) 207 151 1806
United States: +1 (213) 493-0619


Approved: 10/17/2011 | Vote Thread

Goals

Conduct events to support the OWASP mission around the world

a. Conduct 4 Global AppSec, 10 Regional and 15 Local events,

b. Hold an OWASP Summit in 2013 with over 250 attendees,

c. Support Loss-Leader events in North America, South America, Asia, Europe


Generate $250000 in profits from events

Support the OWASP mission at non-owasp events

a. 25 Promotional events

b. 2 Developer event outreach

c. Booth in a box program


Provide better support for OWASP event planners

a. Centralized providers for Video, Equipment Rental, Online messaging, Website Hosting

b. Central feedback on speakers, events & training

c. Professional Marketing + lead generation

d. Graphics design

e. Con-Network in a box


Recruit regional participation in the committee

a. Desired committee composition at least 1 US, 1 EU, 1 LATAM, 1 Asiapac

b. Strengthen participation requirements in governance (meeting attendance 75%), Liaison requirement


Initiatives

TBD


Budget Request

GCC 2012 Budget Plan

  • Expenses: $291,800 (GCC initiatives = $126,800)
    • Loss-leader events $25,000
    • 2013 Summit $140,000
    • Outreach Support $24,000
    • GCC Technology $21,500
    • Travel $15,500
    • Operational Support $20,800
    • OWASP Track $20,000
    • Marketing $25,000


  • Income: $296,000
    • Global AppSec Conferences $225,000
    • Regional Conferences $69,000
    • Local Events $2,000


  • Net: $4,200

2011 Goals

2011 Comprehensive Committee Plan | 2010 Plan

  1. Have a Global Appsec in NA, SA, EU, Asia in 2011
  2. Promote OWASP Projects/Initiatives at OWASP Conferences
  3. Enhance Services for Conference Planners
  4. Reach out to developers (have 20% of attendees in a dev position)
  5. Reach out to non-members (have 70% of attendees at cons non-members)
  6. Bring more into the fold (Generate 300 new/renewed members at conferences)
  7. Streamline Sponsorships (Global Conference Sponsors, Targeted Conference Sponsors)
  8. Revise GCC Governance
  9. Have a profit of $200k in 2011 across all conferences

Major Initiatives

Initiative Priority Associated Goals Description Status Deadline Assignees
Revise GCC Governance 1 8 Generate self governance document for voting rules, quorum and other functional committee requirements Complete - Global Conferences Committee Governance January 2011 All Committee Members
OWASP Conference Management System (help) 1 1, 3 Develop a system to take in applications for all non-chapter meeting events, vet them, and schedule them. This system shall serve as the "official" registration path for all events and allow the GCC to get a firm grip on the OWASP Event Calendar. Preparing for Release Release - 3/5/2011 Mark (Code), Lucas & Neil (Alpha Testing, Requirements)
OWASP Global Conference Sponsors 2 3, 7 Provide unified sponsorship mechanism for all Global AppSec conferences. This will help us plan our conference revenue annually and help sponsors plan for their spending (identified as an issue by several vendors). This is intended to augment, not replace individual conference sponsorships. Released 2011 Global Sponsorship Packages Feb 2011 Richard, All Review
OWASP AppSec Track 3 2 Joint venture with the GPC. The track would consist of a cadre (10-20) of speakers from inew/high profile OWASP projects. The GCC would manage these speakers through an internal call for papers that would be vetted by the GCC/GPC for some of our best speakers from high profile projects. As a new conference requests an OWASP Speaking track (or for Global AppSec conferences, this will be required) the GCC would reach out to the selected presenters to verify their availability for the event and provide a list of 6-7 speakers to the local event coordinators for the schedule. Planning for AppSecUSA release in Sept. June 2011 Ralph
OWASP Marketing at Conferences 3 4,5,6 Promote OWASP at targeted industry and developer events. Provide OWASP support and schwag for OWASP booths at other conferences Applications accepted via OCMS In progress Mark
OWASP Conference Marketing - Attendees 3 4,5,6 Provide additional mechanisms for marketing conferences to attendees None TBD Neil
OWASP Conference Marketing - Sponsors 3 4,5,6 Provide additional mechanisms for marketing conferences to Sponsors None TBD Neil, Richard
Conference Web Marketing 4 3 Obtain Twitter accounts, domain names, and @owasp.org email addresses for use by approved conferences. See Conference Planner Resources Complete Complete Mark
Central Conference Support Services 4 3 RegOnline is setup. Investigate costs for hiring a conference organizer. RegOnline - Complete
Conference Organizer - Investigate
TBD All
OWASP Short URLS 5 3 Provide short URLs on the OWASP website (e.g. https://owasp.org/AppSecBR) to make it easier to access content on the wiki, especially in emails and the like Need to investigate with Larry TBD Ralph
Regional targeted mailing lists 5 3 Provide email lists for targeted, regional email distributions. Only GlobalAppSec conferences will be advertised on OWASP-ALL Need to investigate leveraging Salesforce for this. TBD Ralph
OWASP Merchandise Model 6 3,9 Provide OWASP Merchandise for sale at conferences May be a bit OBE as Kate has established something similar already. May just need an "inventory" we can send places. TBD None


How to Host a Conference - The comprehensive guide for hosting an OWASP event.


Access to any/all of these resources must be first pre-coordinated with the Foundation via the OWASP Conference Management System (OCMS). All requests for assistance need to go through this system for review and approval.

General

OWASP Registration System - OWASP is now using an event interfaceOfficial OWASP Event registration system for ALL OWASP events (Conferences, Events and Chapter Meetings) contact us for more information.

Pre-Negotiated hotel contracts

Supplies

  • Table top tripod (4)
  • 1.8 m SVGA Cable
  • 2m cable video DVI/HDMI (2)
  • MacBook air micro-DVI to video adapter
  • Motorola radios (10)
  • Net gear N150 wireless USB Adapter
  • Preferred US rental provider: CRS

Promotion

To request general OWASP Promotional Materials, fill out this Google Form.

via Free OWASP Banner Ads

via Articles and mentions in the OWASP Newsletter

OWASP Event Calendar

via OWASP Twitter Accounts (@OWASPConference, @OWASP)

Wiki

AppSec Sample Conference Wiki Page

Web Presence/Social Media

Region URL(s) Twitter Emails
ASIAPAC
URL .org .com
AppSecAsia X X
AppSecAPAC X X
AppSecAsiaPac X X
AppSecAsiaPacific X X
  • AppSecAsia
  • AppSecAsia@owasp.org
  • AppSecAU@owasp.org
Europe
URL .org .com
AppSecEU X X
AppSecIreland X X
  • AppSecEU
  • AppSecEU@owasp.org
Latin America
URL .org .com
AppSecLA X X
AppSecLatinAmerica X X
AppSecSA X X
AppSecSouthAmerica X X
AppSecLatam X X
  • AppSecSA
  • AppSecSA@owasp.org
  • AppSecSouthAmerica@owasp.org
  • AppSecBrasil@owasp.org
North America
URL .org .com
AppSecNA X X
AppSecNorthAmerica X X
AppSecUS X X
AppSecUSA X X
  • AppSecNA
  • AppSecUS
  • AppSecUSA
  • AppSecNA@owasp.org
  • AppSecNorthAmerica@owasp.org
  • AppSecUS@owasp.org
  • AppSecUSA@owasp.org

Video

OWASP Video Cameras

OWASP Currently owns 5 sets of consumer grade video cameras (Canon VIXIA HF M300), tri-pods, memory cards, and audio connection equipment. For examples of the video taken from these cameras see the AppSec DC Vimeo stream. The cameras can shoot HD Video and have an audio input jack for taking in a house line. The system also has a QNAP TS-459 PRO network attached storage device that can be used for on-site reliable storage and backup of the video.

Equipment

  • Turbo NAS TS-459 pro (for on-site redundant storage)
  • Seagate Barracuda 1.5TB Hard Drives (for NAS)
  • Final Cut express
  • In Each Camera Kit
    • Canon VIXIA HF M300
    • 8 Kingston 16 GB Class 4 SDHC Flash Memory Card
    • Pelican 0910-010-110 Secure Digital Memory Card Case
    • AVerTV Hybrid Volar HD (enables streaming via a computer)
    • Current converter
    • 60" Tripod

Contact us for more information.

Video Editing/Post Processing via IEHD Productions

File:IEHD - OWASP Video Production Services.pdf Full proposal from IEHD contact patrick@iehdproductions.com or Mark Bristow for more information

Service Name Description Rate
Basic Post-Production
  • Basic Editing (trimming the "fat" from the beginning/end of the video)
  • Removing any artifacts from the video/audio leveling
  • Trans-Coding to MPEG4 or other suitable format for online video
  • Upload to a online account Vimeo et all (OWASP Provided Acct)
  • Adding OWASP/Conference graphic watermark
  • Adding intro/end slides with basic presentation details
$40.00 per finished presenter of approx. 60 minutes with no minimum
Full Post-Production
  • Basic Post Plus....
  • Inter splicing slides from various formats not limited to .ppt, .pdf, .odp

and other key sources. (client provided notations for slide transitions)

$60.00 per finished presenter of approx. 60 minutes with no minimum
On site Video Production
  • One HD 3 chip camera per room/track with operator & fluid head tripod
  • Audio setup to camera from podium or mixer
  • Obtaining presentations from speakers if not provided previously
  • Notating of time code for slide transitions
  • First Track: $1,100.00/day
  • Each Additional Track: $550.00/day
  • + any travel outside Southern California

Completion/turn around model 30+ speakers with production and/or post production is 4-6 weeks with projects uploading starting second week after conference end. Smaller or larger conferences/projects are adjusted accordingly.

Budget Management

Conference Budget Planning Tool

Sponsorships

Sponsorship Document

OWASP Global Conference Sponsors

Institutional knowledge about past sponsors and sponsorships

Presentations and Training

OWASP Track

Speaker Agreement

Presentation Template.

Call For Papers Template

Call For Training proposal template.

Training Instructor Agreement

Schwag

To request general OWASP Promotional Materials, fill out this Google Form.

Event planners are welcome to use any vendor that they feel can provide appropriate items for their conference. However OWASP has relationships with the following vendors that can ease the process.

Konik - Preferred SCHWAG Vendor

Rocksports - Preferred apparel Vendor

OWASP Store - Merchandise for sale at conferences


If you have questions or require an exception to any of these please contact the OWASP Staff.

Comprehensive tracking of committee votes was not started until January 2011, policies with an NA entered into the "votes" column were conducted before this policy was implemented. Although the Global Conference Committee was retired effective April 1, 2013, the policies established by the committee remain in full effect.

Policy Rationale Last Updated Applicability Votes
All content must be vendor neutral OWASP Core Value N/A All Events - Core Value N/A
All content must be made available to the public after the conference OWASP Core Value N/A All Events - Core Value N/A
All calls for papers, training and registration must be open to the public OWASP Core Value N/A All Events - Core Value N/A
All events must be conducted in a manner consistent with the OWASP Mission, Principles and Code of Ethics OWASP Core Value N/A All Events - Core Value N/A
OWASP Event Definitions These definitions were established to define the different categories of OWASP events to support OWASP GCC Planning and Policies. 12/22/2010 All Events Vote Thread
OWASP Event Requirements These definitions were established to define requirements imposed on individual events by type. N/A All Events N/A
Local host chapters will share in OWASP event profits under the following schedule. In the case of multiple host chapters, the host chapters will be responsible for determining the division before the event. Policy Document
  • Global AppSec Conference - 10% of event profits up to Profit Goal set in annual Foundation Budget($10,000 for multi-chapter events), 40 % of event profits in excess of Profit Goal. No profit cap.
  • Local and Regional Events - 90% of event profits up to $5,000 USD, 40% of event profits in excess of $5,000 USD. No profit cap.
In addition to the Membership Committee membership split that provides funds to local chapters, it is also appropriate to allow local chapters to leverage the hard work that goes into planning events as additional revenue streams. The board considered weighing the needs of the OWASP Foundation, Local Chapters entrepreneurship, the desire not to create "haves and have not" chapters within OWASP in addition to many other factors when setting this policy. 2012/12/05 All Events Board Voting Record
All Events must be coordinated with the Global Conferences Committee and receive their approval These ensures coordination of event schedules, content and budget priorities N/A All Events N/A
Events must have an OWASP Wiki Page The Wiki remains the authoritative source of OWASP information N/A All Events N/A
Only OWASP Board members or their designates may enter into contracts on behalf of the foundation Required by the OWASP By-Laws N/A All Events N/A
All finances must be handled by the OWASP Foundation unless exceptions are granted by the Global Conferences Committee This ensures the central management of Foundation resources for activities occurring under the OWASP Brand N/A All Events N/A
Free admission should be made available for OWASP Leaders, Committee and Board members OWASP Board Decision N/A All Events N/A
OWASP individual members in good standing shall receive $50 off admission to all OWASP events charging more than $50 entry fee. OWASP Membership Perk N/A All Events N/A
A complete budget must be submitted and approved by the Global Conferences Committee It is the responsibility of the Global Conferences Committee to ensure that OWASP Foundation resources are appropriately managed as it relates to OWASP conferences. This requirement ensures GCC visibility into conference expenditures and allows the GCC to assist where appropriate. N/A Regional/Theme Conferences N/A
A board member must be present at all OWASP AppSec and Regional Conferences to provide a welcoming statement OWASP Board Decision N/A Regional/Theme Conferences N/A
Global AppSec Conferences must include training As the flagship events for OWASP Global AppSec Conferences must also have a training component. N/A Global AppSec Conferences N/A
Global AppSec Conferences must charge an admission fee Global AppSec Conferences are large expenditures for the OWASP foundation. In order to ensure that the foundation can recover some or all of these costs, an admission fee must be charged. N/A Global AppSec Conferences N/A
Sessions must be recorded and posted to the public after the conference As the flagship events for OWASP Global AppSec Conferences must also provide video coverage and post it post conference. See the [Global Conference Resources] for information on additional resources. N/A Global AppSec Conferences N/A
There must be at least one networking event at the conference As the flagship events for OWASP Global AppSec Conferences must have a networking event. N/A Global AppSec Conferences N/A
All Training providers are required to sign a Training Instructor Agreement Clearly outline responsibilities and provide some legal cover for the foundation. N/A Training N/A
Training revenue will be split 60/40 (OWASP/Training Provider) GCC has set what it considers a fair policy in order to share training profits with training providers N/A Training N/A
Free training should be made available for OWASP Leaders. This must be included in the Training Instructor Agreement Board Policy N/A Training N/A
Speakers must sign a Speaker Agreement The allows OWASP to use the speaker's materials as well as their likeness as well as set some boundaries for content. Electronic signatures are permissible. N/A Speakers N/A
Speakers will not receive compensation for their speaking engagement This policy allows OWASP to keep admissions costs low so that OWASP can help spread knowledge of application security issues to the widest audience. Exceptions to this policy may be granted in certain cases so contact the Global Conferences Committee if you need an exception. N/A Speakers N/A


As one of their 2011 initiatives, the Global Conferences Committee started a Conference Liaison Program, where a member of the committee is paired with each of the Global AppSec organizing teams in order to assist them with their planning process as well as attend the conference to help trouble shoot any issues and sign necessary paperwork.


The following duties were initially set forth for the GCC liaison:

The GCC member shall:

  • interface with the local planning committee at least 1 month before trip (attend planning call)
  • Interact with planners/attendees while at conference
  • Interact with Sponsors
  • Sign conference contracts under $20,000 (once approved)

At the GCC meeting following the event, the traveling member will be expected to provide an post trip report covering:

  • Assessment of facility
  • Event Marketing Strategy
  • Examination of Event Budget
  • Estimation of Speaker Quality
  • Sponsor engagement/cost-effectiveness & feedback
  • Any notable comments from planners/attendees
  • Any unique outstanding elements
  • Any issues


Event Name Event Location Date GCC Liaison Post-Event Report
AppSec EU 2011 Dublin, Ireland June 7-10, 2011 Ralph Durkee AppSecEU Liaison Report
AppSec North America 2011 Minneapolis, MN, USA Sept. 20-23, 2011 Mark Bristow AppSecNA Liaison Report
AppSec Latin America 2011 Porto Alegre, Brazil Oct. 4-7, 2011 Lucas Ferreira AppSecLatam Liaison Report
AppSec Asia 2011 Beijing, China Nov. 8-11, 2011 Lucas Ferreira AppSec Asia Liaison Report
AppSec Asia 2011 Beijing, China Nov. 8-11, 2011 Sarah Baso (GCC Admin) AppSec Asia Event Report*
AppSec Asia 2012 Sydney, Australia Spring, 2012 Mohd Fazli Azran AppSec APAC 2012 Event Report
AppSec Europe 2012 Athens, Greece July 9-13, 2012 John Wilander
AppSec North America 2012 Austin, Texas, USA Oct. 22-26, 2012 Lorna Alamri
AppSec Latin America 2012 Buenos Aires, Argentina Nov. 2012 Fabio Cerullo

Email

Mailing List | Archives - Official Global Conferences Committee Mailing list. Used for all GCC communications and meeting announcements.

Budget

Global Conference Committee Budget

Meeting Minutes

Committee meeting minutes - Committee Meeting minutes taken by the GCC Chair at each GCC meeting.

Contracts

Contracts/Partnership agreement archive

Conference Sponsorship

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2012 Sponsorship Documents

Global Sponsorships:


Individual Event Sponsorships:


  • AppSec China 2012



Archived Event Documents:


Event Management

OWASP Conference Management System

Google Form for requesting general OWASP schwag/promotional materials.

Voting Record

Current Global Conferences Committee Members:

  • Mark Bristow (chair) - MB
  • John Wilander - JW
  • Richard Greenberg - RG
  • Ralph Durkee - RD
  • Lucas Ferreira - LF
  • Mohd Fazli Azran - MFA
  • Ben Tomhave - BT resigned 25-July-2011
  • Neil Matatall - NM Resigned 17-Sep-2011
  • Cassio Goldschmidt - CG Resigned 23-Nov-2011
  • Lorna Alamri - LA, new 14-Mar-2012
  • Benny Ketelslegers - BK, new 5/3/2012


Note - Tracking started as of 7/15/2011 on this page (previous voting records can be found in the Global Conference Committee Meeting Minutes


2011 Voting Records

Date vote proposed Details on item for proposed vote Yes Votes No Votes Pass/Fail Decision Date Thread on mailing list
15-July-2011 GCC pay for 50% of Sarah Baso's travel to AppSec LATAM in order to support their event (other 50% to be paid by Chapters Committee) 5 of 9
MB, BT, LF, MFA, RD
Pass 19-July-2011 Link to request for vote
Link to final vote
8-Aug-2011 ISSA International Co-Marketing Agreement 8 of 8
MB, RG, NM, LF, RD, JW, MFA, CG
Pass 10-Aug-2011 Link to final vote
28-Aug-2011 Automatic Approvals of Events in OCMS 6 of 8
MB, JW, RD, NM, MFA, LF
Pass 29-Aug-2011 Link to vote details
26-Sept-2011 Change to GCC Air Travel Policy 6 of 7
MB, RG, LF, RD, MFA, CG
Pass 27-Sept-2011 Link to vote details
09-Oct-2011 Creation of GCC Hotel Travel Policy 4 of 7
MB, LF, CG, MFA, RD
Pass 10-Oct-2011 Link to vote details
09-Oct-2011 2012 Committee Goals MB, MFA, LF Goals amended for re-vote Link to vote details
10-Oct-2011 2012 Committee Goals
Amended: Desired committee composition at least 1 US, 1 EU, 1 LATAM, 1 Asiapac
MB, MFA, LF, JW, RG, CG, RD Pass 17-Oct-2011 Link to final vote
28-Nov-2011 Purchase 1 year subscription to Survey Monkey (Gold Plan - $300)to standardize/track event feedback MB, JW, RD, RG LF, MFA, CG (all 3 did not submit a vote) Pass 28-Nov-2011 JW & MB Vote, RG & RD Vote
16-Jan-2012 Vote of Confidence - re-elect Mark as GCC Chair for 2012 LF, JW, RD, RG MB (Abstain), MFA (did not vote) Passes 16-Jan-2012 Jan 2012 GCC Meeting Minutes
16-Jan-2012 Grant exception to GCC Attendance Governance Rules for JW and MFA LF, MB, RD, RG JW & MFA (abstain) Passes 16-Jan-2012 Jan 2012 GCC Meeting Minutes
22-Jan-2012 Approve allocation of $40,000 Conference Committee Budget MB, LF, JW, MFA RD, RG (did not vote) Passes 30-Jan-2012 Conference Committee Budget
14-March-2012 Approve Lorna Alamri's Application to join GCC MB, LF, RG, RD JW, MFA (no vote submitted) Passes 14-March-2012 March 2012 Meeting Minutes
14-March-2012 Vote to confirm 2013 Summit venue as Cruise MB, LF, RG, RD, LA JW, MFA (no vote submitted) Passes 14-March-2012 March 2012 Meeting Minutes
3-May-2012 Vote to confirm Benny Ketelslegers as new GCC Member MB, RG, RD, LA, MFA JW(no vote submitted) Passes 3-May-2012 May 2012 Meeting Minutes

Benny Ketelslegers Committee Application