Difference between revisions of "Global Conferences Committee"

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'''Operational Support''' [mailto:sarah.baso@owasp.org Sarah Baso]
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Revision as of 16:04, 4 April 2011

About the Committee

The Global Conferences Committee was created during the OWASP EU Summit in Portugal 2008. The primary purpose of this Global Conferences Committee is: determine location, frequency and to oversee and direct global conferences, speakers and training. The committee is governed by the Global Conferences Committee Governance document


Operational Support: Sarah Baso


Next Meeting

Date: TBD

Time: TBD

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Committee Records

Mailing List | Archives - Official Global Conferences Committee Mailing list. Used for all GCC communications and meeting announcements.

Global Conference Committee Budget

Committee meeting minutes - Committee Meeting minutes taken by the GCC Chair at each GCC meeting.

Contracts/Partnership agreement archive

Planner Resources

How to Host a Conference - The comprehensive guide for hosting an OWASP event.


delete me

2011 Goals

2011 Comprehensive Committee Plan | 2010 Plan

  1. Have a Global Appsec in NA, SA, EU, Asia in 2011
  2. Promote OWASP Projects/Initiatives at OWASP Conferences
  3. Enhance Services for Conference Planners
  4. Reach out to developers (have 20% of attendees in a dev position)
  5. Reach out to non-members (have 70% of attendees at cons non-members)
  6. Bring more into the fold (Generate 300 new/renewed members at conferences)
  7. Streamline Sponsorships (Global Conference Sponsors, Targeted Conference Sponsors)
  8. Revise GCC Governance
  9. Have a profit of $200k in 2011 across all conferences

Major Initiatives

Initiative Priority Associated Goals Description Status Deadline Assignees
Revise GCC Governance 1 8 Generate self governance document for voting rules, quorum and other functional committee requirements Complete - Global Conferences Committee Governance January 2011 All Committee Members
OWASP Conference Management System (help) 1 1, 3 Develop a system to take in applications for all non-chapter meeting events, vet them, and schedule them. This system shall serve as the "official" registration path for all events and allow the GCC to get a firm grip on the OWASP Event Calendar. Preparing for Release Release - 3/5/2011 Mark (Code), Lucas & Neil (Alpha Testing, Requirements)
OWASP Global Conference Sponsors 2 3, 7 Provide unified sponsorship mechanism for all Global AppSec conferences. This will help us plan our conference revenue annually and help sponsors plan for their spending (identified as an issue by several vendors). This is intended to augment, not replace individual conference sponsorships. In Development V0.01 Feb 2011 Richard, All Review
OWASP AppSec Track 3 2 Joint venture with the GPC. The track would consist of a cadre (10-20) of speakers from inew/high profile OWASP projects. The GCC would manage these speakers through an internal call for papers that would be vetted by the GCC/GPC for some of our best speakers from high profile projects. As a new conference requests an OWASP Speaking track (or for Global AppSec conferences, this will be required) the GCC would reach out to the selected presenters to verify their availability for the event and provide a list of 6-7 speakers to the local event coordinators for the schedule. Not Started June 2011 Ralph
OWASP Marketing at Conferences 3 4,5,6 Promote OWASP at targeted industry and developer events. Provide OWASP support and schwag for OWASP booths at other conferences Applications accepted via OCMS In progress Mark
OWASP Conference Marketing - Attendees 3 4,5,6 Provide additional mechanisms for marketing conferences to attendees None TBD Neil
OWASP Conference Marketing - Sponsors 3 4,5,6 Provide additional mechanisms for marketing conferences to Sponsors None TBD Neil, Richard
Conference Web Marketing 4 3 Obtain Twitter accounts, domain names, and @owasp.org email addresses for use by approved conferences. See Global Conference Resources Complete Complete Mark
Central Conference Support Services 4 3 RegOnline is setup. Investigate costs for hiring a conference organizer. RegOnline - Complete
Conference Organizer - Investigate
TBD All
OWASP Short URLS 5 3 Provide short URLs on the OWASP website (e.g. https://owasp.org/AppSecBR) to make it easier to access content on the wiki, especially in emails and the like Need to investigate with Larry TBD Ralph
Regional targeted mailing lists 5 3 Provide email lists for targeted, regional email distributions. Only GlobalAppSec conferences will be advertised on OWASP-ALL Need to investigate leveraging Salesforce for this. TBD Ralph
OWASP Merchandise Model 6 3,9 Provide OWASP Merchandise for sale at conferences May be a bit OBE as Kate has established something similar already. May just need an "inventory" we can send places. TBD None

Committee Policies

If you have questions or require an exception to any of these please contact the OWASP Staff.  


Policy Applicability
All content must be vendor neutral All Events - Core Value
All content must be made available to the public after the conference All Events - Core Value
All calls for papers, training and registration must be open and promoted to the public All Events - Core Value
Selecting Committee Members (Training or Papers) must not submit All Events
Use the conference website/wikipage to submit papers. It must supports blind paper submissions. All Events
All events must be conducted in a manner consistent with the OWASP Mission, Principles and Code of Ethics All Events - Core Value
OWASP Event Definitions All Events
OWASP Event Requirements All Events
Local host chapters will share in OWASP event profits under the following schedule. In the case of multiple host chapters, the host chapters will be responsible for determining the division before the event. Policy Document
  • Global AppSec Conference - 10% of event profits up to Profit Goal set in annual Foundation Budget ($10,000 for multi-chapter events), 40 % of event profits in excess of Profit Goal. No profit cap.
  • Local and Regional Events - 90% of event profits. No profit cap.
All Events
All OWASP Events must be coordinated with OWASP Foundation Staff by submitting an events description via OCMS. An approval that the event will be posted on the OWASP Wiki and Event announcement webpage will be sent from the OCMS input. Any request for funding support must follow normal funding request procedures separate from the OCMS submission. All Events
Events must have an OWASP Wiki Page, or a webpage showing the OWASP logo and be linked to the OWASP wiki Events Pages All Events
Only OWASP Board members or their designates may enter into contracts on behalf of the foundation All Events
All finances must be handled by the OWASP Foundation All Events
Complimentary conference admissions are provided to speakers, volunteers, staff, Global Board members and active OWASP Leaders.

A “Leader” is defined as a chapter or project leader that is clearly identified on the chapter or project wiki page AND has been documented as a leader in the Foundation’s records. If a leader registers for a conference complimentary ticket but does not appear for the conference, the chapter will be charged 60% of the retail cost of a conference ticket.

All Events
OWASP individual members in good standing shall receive $50 off admission to all OWASP events charging more than $50 entry fee. All Events
A complete budget must be submitted if the event requires any funds from the OWASP Foundation and funding requests will be reviewed and approved by OWASP Executive Director. Please submit a requests via our Contact Us link on the OWASP Wiki homepage. Regional/Theme Conferences
An OWASP leader should be invited to provide welcome and state of the union. All Events
Global AppSec Conferences must include training Global AppSec Conferences
Global AppSec Conferences must charge an admission fee Global AppSec Conferences
Sessions must be recorded and posted to the public after the conference Global AppSec Conferences
There must be at least one networking event at the conference Global AppSec Conferences
All Training providers are required to sign a Training Instructor Agreement Training
Training revenue will be split 60/40 (OWASP/Training Provider) Training
Each training class allows for two complimentary seats to be made available to OWASP Leaders. This must be included in the Training Instructor Agreement. These are available on a first come basis. Only one training seat per session is allowed per chapter to allow for diversity in distribution of seats.

If a leader registers for a complimentary training seat but does not attend the full training session the chapter will be charged 60% of the retail cost of the training session and the leader will not be given a complimentary ticket (conference or training sessions) for any other Global AppSec events in the following year.

Training
Speakers must sign a Speaker Agreement Speakers
Speakers will not receive compensation for their speaking engagement Speakers
Event organizers must reach out to the WIA program to assist with the program committee and to help find suitable keynote and invited speakers. Global AppSec Conferences & Regional Events
Event organizers must send an open call for participation for volunteers, papers committee. Global AppSec Conferences & Regional Events
Event organizers should encourage all training and CFP proposals to go through the “Talk bootcamp” process. Global AppSec Conferences & Regional Events
WIA initiative should lead a search for women keynotes, featured, panel speakers. Global AppSec Conferences & Regional Events
Event organizers and WIA initiative should reach out to women speaker lists to encourage training proposals and speakers to submit through the normal CFP process. If there is to be a women in AppSec panels to be organized, the WIA initiative must be involved and feature predominantly women panelists. Global AppSec Conferences & Regional Events
These aren’t quotas, but a goal. Global events organizers are free to exceed these metrics.
*At least 10% of the program committee must be women, and must include the WIA initiative members
*At least 50% of keynotes and featured speakers must be women
*At least 25% of panel participants must be women. If there are no women participants, the panel should be cancelled. 
*At least 10% of talks must be women

If these metrics cannot be reached, the organizing committee should reach out to the Conference Manager for assistance, and must apply for an exception if they can’t be reached after all avenues have been exhausted.

Global AppSec Conferences
These aren’t quotas, but an aspiration goal for regional events. Organizers are free to exceed these metrics.
*At least one of the program / papers committee must be a woman, and should include the WIA initiative members
*At least one of keynotes, featured and invited speakers must be a woman
*At least 25% of panel participants should be women. If a panel has no women participants, it should be cancelled
*At least 10% of talks chosen should be women speakers
Regional Events

Monthly Report

Date of last update: 2010-07-10 Updated by: Mark Bristow

Accomplishments for this Month

Planned for Next Month

Issues/Risks/Challenges