Difference between revisions of "Funding"

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The purpose of this page is to outline how OWASP Community Members can request funding to support the mission of OWASP. If you can't find what you are looking for, please [https://www.tfaforms.com/308703 Contact Us].
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The purpose of this page is to outline how OWASP Community Leaders can request funding to support the mission of OWASP. If you can't find what you are looking for, please [https://owasporg.atlassian.net/servicedesk/customer/portal/7/group/18/create/72 Contact Us].
 
=Community Engagement Funding=
 
=Community Engagement Funding=
  
 
Successful global outreach and community support are critical activities that support our purpose of driving visibility and evolution of safety and security of the worlds software.  To this end, some guidelines have been established for the OWASP community leadership to follow as they support the OWASP Foundation and it’s core purpose.
 
Successful global outreach and community support are critical activities that support our purpose of driving visibility and evolution of safety and security of the worlds software.  To this end, some guidelines have been established for the OWASP community leadership to follow as they support the OWASP Foundation and it’s core purpose.
*If you would like help with funding for an activity that fits the spirit of community engagement, but is not specifically outlined below - please feel free to [mailto:support@owasp.org email us] for clarification.
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*Payments are [https://www.owasp.org/index.php/Community_Engagement_-_Payments tracked online]
 
*Payments are [https://www.owasp.org/index.php/Community_Engagement_-_Payments tracked online]
*Note: this is an replacement and expansion of the OWASP on the Move Program.
 
  
Be sure to read the full process below to ensure a smooth and timely transaction.
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Be sure to read the full process below to ensure a smooth and timely transaction. There's a new and improved reimbursement process - [[Reimbursement Process Details|full details including screenshots for every role]].
  
*First check the [[Donation Scoreboard]] to make sure you know what is in your Project or Chapter's budget
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*First check the Chapter and "Project Funding Totals" below under "Additional Resources" to make sure you know what is in your Project or Chapter's available funds
*Ready to make a request? '''[https://www.tfaforms.com/308703 REQUEST FUNDING BEFORE YOU SPEND HERE]'''
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*Ready to make a request? '''[https://owasporg.atlassian.net/servicedesk/customer/portal/4/group/14 REQUEST FUNDING PRE-APPROVAL]'''
*Already approved? Submit receipts for reimbursement with our '''[https://owasporg.atlassian.net/servicedesk/customer/portals REIMBURSEMENT SUBMISSION FORM]'''
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*Already approved? Submit receipts for reimbursement with our '''[https://owasporg.atlassian.net/servicedesk/customer/portal/4/group/9 REIMBURSEMENT SUBMISSION FORM]'''
*There's a new and improved reimbursement process - [[Reimbursement Process Details|full details including screenshots for every role]].
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*Need to see past requests?  See this [https://docs.google.com/document/d/1yoTx7NM3yjLvenLn_226nq4uM-G2TnByOokhexTPWB0/edit document].
'''Please note:  Reimbursements are sent out in batches twice per month, on or before the 15th of the month and on or before the last day of the month.  Reimbursements must be approved at least 24 hrs before the bi-monthly batch is processes.'''  
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'''Please note:  Requests are reviewed within 72 hours.  Payments are made twice per month and may take up to 22 days depending on time of submission.'''  
  
 
==Types of Activity Supported==
 
==Types of Activity Supported==
  
The Board of Directors approved a motion at the October 14, 2015 board meeting that any request for funding that has been approved for one chapter or project, can be considered an acceptable expense for all chapters or projects. If you have an account balance which covers that expense in full, then the item should be considered pre-approved for spending. Please view below acceptable expense categories and view '''[https://www.owasp.org/index.php/Community_Engagement_-_Payments#2015_Community_Engagement_Allocations.2FPayments 2017 Community Engagement Payments]''' for a list of previously approved expenses. If you do not see a comparable expense or expense category or aren't sure your expense is pre-approved, you must submit a request for approval via the [https://www.tfaforms.com/308703 Contact Us] form before requesting reimbursement.
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The Board of Directors approved a motion at the October 14, 2015 board meeting that any request for funding that has been approved for one chapter or project, can be considered an acceptable expense for all chapters or projects. If you have an account balance which covers that expense in full, then the item should be considered pre-approved for spending. See '''[https://www.owasp.org/index.php/Community_Engagement_-_Payments Community Engagement Payments]''' for a list of previously approved expenses. If you do not see a comparable expense or expense category or aren't sure your expense is pre-approved, you must submit a request for approval via the [https://owasporg.atlassian.net/servicedesk/customer/portal/4/group/14 Request Funding Pre-Approval] form before requesting reimbursement.
  
 
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The following rules apply for community engagement funding:
 
The following rules apply for community engagement funding:
* All funding requests MUST be pre-approved, this is necessary for global budgeting.  The funding thresholds have been established based on historic request amounts.  
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* Funding opportunities are available to chapter or project leaders and active OWASP members.
*Primary funding would be deducted from the local chapter budget (if the activity is supporting the local chapter).
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* All funding requests MUST be pre-approved. This is necessary for global budgeting.  
*A chapter without sufficient funds (or initiative not tied to the chapter) may request funding from the foundation "Community Engagement" fund.  These funds are available on a first come-first serve basis.
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*Requested funds will first be deducted from the local chapter or project budget.
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*A chapter or project without sufficient funds may request funding from the foundation "Community Engagement" budget.  These funds are available on a first come-first serve basis.
 
*The standard funding thresholds are listed above based on the type of activity.
 
*The standard funding thresholds are listed above based on the type of activity.
*In special circumstances the maximum amount per event can be raised to a maximum of $1000 USD.
 
*There is a proposed limit of 2,000 USD on the amount of $ provided to any individual per year (*see 'further funding' below)
 
*There is a proposed limit of 2,000 USD on the amount of $ provided to any chapter per year (*see 'further funding' below)
 
*A chapter/initiative can use the sponsorship 4 times a year, with a maximum of 2 speakers sponsored by the Community Engagement Fund for one single event.
 
*Further funding: for active chapters or speakers who have reach the proposed financial limits, further funding is possible but will depend on available budget, since priority would be given to chapters below these thresholds.
 
*Community Engagement funds are not to be used by speakers to attend OWASP conferences. If assistance is needed to attend a conference, contact the conference chair.
 
==Application Process==
 
The way it works is really easy.
 
  
# '''Upfront''' the chapter leader, speaker, or person leading the initiative submits a community engagement request (event details, who to cover, etc...) '''[https://www.tfaforms.com/308703 REQUEST FUNDING HERE]''' The request will be reviewed by the OWASP Staff.  If the request is within the rules (see above) it will be rapidly approved.
 
#The speaker who made the travel/lodging expenses, or the chapter leader who paid for meeting space, food or supplies, submits a [https://owasporg.atlassian.net/servicedesk/customer/portals reimbursement request], including receipts, after the presentation is performed. Chapter leaders may also use this form to request direct payment to vendors (with prior approval) by supplying a copy of the invoice and payee details. Note: Travel can also be booked through the Foundation's travel management system.
 
#If the funds required to support the event exceed the documented threshold, then a request should be submitted for the entire anticipated amount.
 
#The Reimbursement is approved and processed.
 
That's it!
 
  
===Application Resources===
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*<strong>Community Engagement funds cannot be used by speakers to attend OWASP conferences</strong>. Under extreme circumstances an exception may be requested by [https://owasporg.atlassian.net/servicedesk/customer/portal/7/group/18/create/72 Contacting Us].
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===Additional Resources===
  
View [https://www.owasp.org/index.php/Community_Engagement_-_Payments 2016 Community Engagement Payments] (includes Pending payments)
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View [https://www.owasp.org/index.php/Community_Engagement_-_Payments Community Engagement Payments]
  
 
Your Chapter/Project Balances:
 
Your Chapter/Project Balances:
* [https://docs.google.com/spreadsheet/pub?hl=en_US&hl=en_US&key=0Atu4kyR3ljftdEdQWTczbUxoMUFnWmlTODZ2ZFZvaXc&output=html Donation Scoreboard]
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* [https://docs.google.com/spreadsheets/d/1deDWJ0OQ-kLLk9UL6PQZAaIIMuSC3RNO0bkttY9Yxyg/edit?usp=sharing Chapter and Project Transactions] .
* [https://www.owasp.org/images/c/cc/20161106_-_US_Chapter_Funds.pdf Chapter Transactions - US (Amounts shown in USD)]
 
* [https://www.owasp.org/images/c/c9/20161106_-_EU_Chapter_Funds.pdf Chapter Transactions - EU (Amounts shown in Euros)]
 
* [https://www.owasp.org/images/8/87/20160303_-_US_Project_Funds.pdf Project Transactions - US (Amount shown in USD)]
 
* [https://www.owasp.org/images/1/12/20160303_-_EU_Project_Funds.pdf Project Transactions - EU (Amount shown in Euros)]
 
  
[https://www.tfaforms.com/308703 Funding Request Form] (to request funding approval)
 
  
[https://owasporg.atlassian.net/servicedesk/customer/portals Reimbursement Request Form] (to submit receipts for reimbursement)
 
  
[[Reimbursement Process Details|New reimbursement funding process]]
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__NOTOC__

Latest revision as of 10:03, 26 April 2019

The purpose of this page is to outline how OWASP Community Leaders can request funding to support the mission of OWASP. If you can't find what you are looking for, please Contact Us.

Community Engagement Funding

Successful global outreach and community support are critical activities that support our purpose of driving visibility and evolution of safety and security of the worlds software. To this end, some guidelines have been established for the OWASP community leadership to follow as they support the OWASP Foundation and it’s core purpose.

Be sure to read the full process below to ensure a smooth and timely transaction. There's a new and improved reimbursement process - full details including screenshots for every role.

  • First check the Chapter and "Project Funding Totals" below under "Additional Resources" to make sure you know what is in your Project or Chapter's available funds
  • Ready to make a request? REQUEST FUNDING PRE-APPROVAL
  • Already approved? Submit receipts for reimbursement with our REIMBURSEMENT SUBMISSION FORM
  • Need to see past requests? See this document.

Please note: Requests are reviewed within 72 hours. Payments are made twice per month and may take up to 22 days depending on time of submission.

Types of Activity Supported

The Board of Directors approved a motion at the October 14, 2015 board meeting that any request for funding that has been approved for one chapter or project, can be considered an acceptable expense for all chapters or projects. If you have an account balance which covers that expense in full, then the item should be considered pre-approved for spending. See Community Engagement Payments for a list of previously approved expenses. If you do not see a comparable expense or expense category or aren't sure your expense is pre-approved, you must submit a request for approval via the Request Funding Pre-Approval form before requesting reimbursement.

Category Type of Event or Activity Funding Purpose Funding Limit
Initiatives Starting/Facilitating an OWASP Initiative An OWASP Initiative is a specific task with a defined deliverable or expected outcome. An initiative can also be a group of people (task force) with a specific function. Funding request should include the details of the initiative and what the money will be spent on. $500 USD
Chapters Local Chapter Meeting Bringing great speakers to local chapters continues to be a priority of the organization. Although there are opportunities for remote participation and speakers, face to face contact and engagement is a catalyst to inject enthusiasm and energy into a local area.
Note: If you're looking for OWASP merchandise for chapters you can submit on the merchandise page
$500 USD
Chapters Multiple Chapter Meeting Engagement Through coordination of several local chapters, it is possible to ignite an entire geographic region through a series of presentations at several local chapters in a relatively short period of time. $1000 USD
Outreach Outreach Speaking Engagement (Non OWASP Conference) Presenting an introduction to OWASP at events that are attended by professionals who will benefit from awareness of software security builds our global community and spreads security awareness. $500 USD
Outreach Non - OWASP Event Outreach (OWASP Representation usually a booth or stand) Physical representation of the OWASP Foundation at conferences managed by other organizations provides opportunities to engage individuals and companies through visual, tangible, and verbal communication. This also included funding for merchandise to support the booth. $500 USD
Project OWASP Track or Summit Project Leader that is an accepted speaker taking part in the Open Source Showcase, the OWASP Project Talks, or leading an OWASP Summit Session at the conference they are asking to attend with OWASP Track funding. Preference given to Leaders traveling from the same region that the Global AppSec Conference is taking place in. $1000 USD
Project Project Engagement Funding Funding for marketing, graphic design, website hosting, or other project related expenses. Details $500 USD
Chapter/Project/Outreach/Initiative Merchandise OWASP branded merchandise used to promote OWASP through a booth at a non-owasp event, chapter meeting, or other community building opportunity $500 USD

Community Engagement Funding Rules

The following rules apply for community engagement funding:

  • Funding opportunities are available to chapter or project leaders and active OWASP members.
  • All funding requests MUST be pre-approved. This is necessary for global budgeting.
  • Requested funds will first be deducted from the local chapter or project budget.
  • A chapter or project without sufficient funds may request funding from the foundation "Community Engagement" budget. These funds are available on a first come-first serve basis.
  • The standard funding thresholds are listed above based on the type of activity.


  • Community Engagement funds cannot be used by speakers to attend OWASP conferences. Under extreme circumstances an exception may be requested by Contacting Us.

Additional Resources

View Community Engagement Payments

Your Chapter/Project Balances: