Difference between revisions of "Chapter Handbook: Managing Money"

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In case of doubt if an expense is inline with the OWASP principles, get advise from the [[Global Chapter Committee]]
 
In case of doubt if an expense is inline with the OWASP principles, get advise from the [[Global Chapter Committee]]
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== Chapter Donations ==
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Donations from 3rd parties can be accepted via the paypal button on each chapter page.  These funds are transferred to OWASP Foundation and then chapter leaders can submit receipts for reimbursement. What this does is eliminate the need for a local chapter to handle money in any way and focus on having educational content.  Receipts should be scanned and emailed or faxed by the chapter leader to accounting(at)owasp(dot)org with a cc to kate.hartmann(at)owasp(dot)org for speedy processing.
  
 
== How should expenses be authorized ==
 
== How should expenses be authorized ==

Revision as of 20:57, 16 March 2011

What can money be spend on?

Chapter expenses should be use to the local chapter and be inline with the OWASP foundation goals, code of ethics and principles.

Common expenses include:

  • Meeting venue rental.
  • Refreshments for a meeting.
  • Promotion of a meeting.
  • Travel for speakers.

In case of doubt if an expense is inline with the OWASP principles, get advise from the Global Chapter Committee

Chapter Donations

Donations from 3rd parties can be accepted via the paypal button on each chapter page. These funds are transferred to OWASP Foundation and then chapter leaders can submit receipts for reimbursement. What this does is eliminate the need for a local chapter to handle money in any way and focus on having educational content. Receipts should be scanned and emailed or faxed by the chapter leader to accounting(at)owasp(dot)org with a cc to kate.hartmann(at)owasp(dot)org for speedy processing.

How should expenses be authorized

A chapter should have a treasurer who is in charge of money. This person can be the leader. His/her name should be communicated to the Global Chapter Committee.

A chapter can have any procedure for authorizing expenses as long as it is also authorized by the treasurer and documented. As a documentation the treasurer must, in addition to any bookkeeping required by local authorities, keep a list of expenses made. This list should be made public, preferably on the Wiki, and if not possible, than provide it to the Global Chapter Committee on a quarterly basis.