Summit 2013 Previous

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This page is now out dated. 2013 Summit plans were cancelled in mid-2012, and have not picked up again.

[edit]

OWASP Leaders,

Many of you assisted with, attended, or at least heard about the success of the 2011 OWASP Global Summit (Summit Report PDF) (Results wiki page). As 2011 draws to a close and the Global Conference Committee looks to the future, we are looking for a group of volunteers interested in forming the planning team for the next Global Summit which is projected for 2013.

The Bi-Annual OWASP Global Summit is the place where application security experts meet to discuss plans, projects and solutions for the future of application security. The Summit is not a conference - there are no talks or training seminars. Rather, it is an opportunity to do actual work to further the field of application security.
Participants will stay in shared accommodations and collaborate to produce tangible progress towards influencing standards, developing tools, establishing roadmaps, and setting the tone for OWASP and application security for the coming years.

WHEN:
February 16-21st 2013

WHERE:
Liberty of the Seas (Ft. Lauderdale, FL)

COST:
There are a variety of stateroom categories available but the venue will be approximately $1000 all-inclusive, including room service and all your other shipboard needs.

Example daily schedule:

Morning - 9am: Open seating breakfast
9 - 12: Sessions in one of our 5 meeting rooms
12 - 1: Team lunch
1 - 5: Additional sessions in one of our 5 meeting rooms
6 - 8: Time for groups to meet for informal gatherings/sessions in the meeting rooms or in other facilities around the ship
8 - 9: Team dinner
9 - 11: Evening networking activities

24/7:
*Coder's Den: Dedicated space to group/team code development for OWASP projects (we will have onboard source code repositories as well)
*Facilitated ad-hoc meetings at various spaces around the ship

VENUE:
We realize you might have some concerns about the venue. Believe it or not modern cruise ships have full conference centers on board (state of the art AV, facilities and even air walls), robust internet connections, and amazing food. Also, because of the fixed cost, there is no worrying about ordering a steak at dinner (in fact, you can have 2 if you want), it's all included in the price of attendance. A growing number of organizations and conferences are choosing ship venues for their next event. The conference ship option is actually less expensive per person the 2011 summit in Lisbon and we will actually have MORE bandwidth at sea than we had at the CampoReal venue! Additionally, they offer a level of seclusion not available on any land based venue allowing attendees to focus and be productive while still providing ample opportunities to network and meet new people from the community

The initial tasks for the 2013 Summit Planning Team will be sending out a call for venue proposals, developing an event budget, and reaching out to some of the various communities and companies that may be interested in participating. If you are interested in being part of the initial planning team - please email owasp-summit-2013@owasp.org (alternatively Mark Bristow or Sarah Baso), who will work with getting the planning team and organize a planning meeting for early 2012.

We look forward to hearing from you with your interest!

Liberty of the Seas

Liberty of the Seas header.JPG

Liberty of the Seas is a Royal Caribbean International Freedom class cruise ship which entered regular service in May 2007. The 15-deck ship accommodates 3,634 passengers served by 1,360 crew. She was built in 18 months at the Aker Finnyards drydock in Turku, Finland, where her sister ship, Freedom of the Seas, was also built. At gross tonnage (GT) of 154,407 tons, she joined her sister ship, Freedom of the Seas, as the largest cruise ships and passenger vessels then ever built. She is 1,111.9 ft (338.91 m) long, 184 ft (56.08 m) wide, and cruises at 21.6-knot (40 km/h; 25 mph).

  • Class and type: Freedom-class, cruise ship
  • Tonnage: gross tonnage (GT) of 154,407 tons
  • Length: 1,111.9 ft (338.91 m)
  • Beam: 126.64 ft (38.60 m) waterline 184 ft (56.08 m) extreme (bridge wings)
  • Draught: 28 ft (8.53 m)
  • Decks: 18 total decks, 15 passenger decks
  • Speed: 21.6-knot (40 km/h; 25 mph)
  • Capacity: 3,634 passengers (double occupancy)
  • Crew: 1,300 crew (average)

Accommodations

Summit 2013 Staterooms.JPG

All attendees will be housed in one of the ship's many staterooms. Most staterooms are dual occupancy and all rooms can be configured with either a queen bed or two twin beds. The pricing below is tentative as we do not yet have a venue contract signed, however these are very close to what the final costs will be.

  • Suites ($1,400/attendee)
  • Balcony ($1,200/attendee)
  • Oceanview ($1,000/attendee)
  • Interior ($800/attendee)

Venue Concerns

We realize you might have some concerns about the venue. Believe it or not modern cruise ships have full conference centers on board (state of the art AV, facilities and even air walls), robust internet connections, and amazing food. Also, because of the fixed cost, there is no worrying about ordering a steak at dinner (in fact, you can have 2 if you want), it's all included in the price of attendance. A growing number of organizations and conferences are choosing ship venues for their next event. The conference ship option is actually less expensive per person the 2011 summit in Lisbon and we will actually have MORE bandwidth at sea than we had at the CampoReal venue! Additionally, they offer a level of seclusion not available on any land based venue allowing attendees to focus and be productive while still providing ample opportunities to network and meet new people from the community

Internet Connectivity

The ship is equipped with satellite internet connections. At a minimum we will have a 2.5/2.5 mbps line to support video streaming and remote participation as well as a separate line for attendee internet. There will be some latency (600ms - 650ms) on this connection but should be manageable.

To fight connectivity issues, we will be bringing collaboration servers, code repositories, and forward proxies onboard. If you have an idea that needs additional technology just let us know! The ship is highly flexible to our IT needs.

Benefits of a Cruise Venue

  • Do more for less: The average per person cost for a cruise is $135 per day based on double occupancy and $300 per day for single occupancy, while the average cost for a sales meeting held at a resort is $450 per person, per day, once you add in the cost of meals, resort taxes, snacks, audio visual, etc. On a ship- it’s all inclusive! That means all meals (including room service), evening entertainment, daily activities, use of the gym, etc. are all included in the cruise fare. Not to mention visits to different ports of call!
  • Better Budget Control: Because almost everything is included in the cruise fare, budgeting is a breeze, which enables better control overall and less out-of-pocket expense for attendees.
  • More “WOW” for your buck: Theaters and lounges feature state-of-the-art sound, light and projection systems and built-in décor, saving you considerable time and money and giving your presentations a greater “wow” factor.
  • A ship is a self-contained environment, fostering relationship-building and encouraging greater meeting attendance and participation. With less outside distractions, your attendees can focus more on the program agenda.
  • Superior Service. Ship staff-to-guest ratio is generally three times that of most resorts, so everyone in your group will receive attentive and personalized service.
  • Built in spouse programs and a variety of options for your group when they are not in meetings. Kids and teens have their own activities and lounges on ships, making program planning a breeze.
  • An abundance of dining options and an end to pre-selected banquet menus Ever-changing dining room menus make meals memorable. From elegant dining rooms to intimate specialty restaurants and casual poolside grills, ship dining will please even the most discerning tastes. Guests order "off the menu" and enjoy unlimited servings.
  • A secure ship environment protects attendee privacy and reduces risk.

Next Meeting

Our next planning call will be in mid-February, date and Time TBA


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Previous Meetings


What would you like to see discussed or worked on at the next OWASP Summit?


  • Please post your suggestions here...
  • Framework Security
  • Rugged Computing
  • Critical Infrastructure Applications
  • ...
  • ...

Q: How was the venue selected?

A: Details for how the venue was selected can be found here

Q: What is the budget for this event?

A: Details for the budget as well as a comparison to previous summits can be found here

Q: Will we have internet onboard?

A: Yes. The ship is equipped with satellite internet connections. At a minimum we will have a 2.5/2.5 mbps line to support video streaming and remote participation. There will be some latency (600ms - 650ms) on this connection but should be manageable.

Year over Year Comparison

Expense 2008 2011 2013 Budget 2013 Cruise (est)
Total amount spent by OWASP $135,987.93 $233,775.68 $248,250.00 $213,733.67
Total cost of venue & accommodations (paid by OWASP) $58,018.12 $126,314.25 $124,000.00 $213,733.67
Total amount spent by OWASP on flights $62,860.37 $67,113.79 $70,000.00 $101,250.00
Average flight cost $885.36 $789.57 $700.00 $1,012.50
AV Expenses $5,222.61 $16,853.75 $30,000.00 included
PR and Advertising $1,261.50 $3,010.00 $5,000.00 $5,000.00
Total number of attendees (sponsored & non) 82 168 300 300
Total number of foundation sponsored attendees 71 65 100 100
Cost per attendee (no travel) no data $1439.50 $1000 $1083.23
Average cost per foundation sponsored attendee $1,789.20 $2,269.67 $2,482.50 $2,137.34

Initial Budgets

Initial budget (please note, this budget only represents OWASP's costs and does not factor in ticket sales) was reviewed by the OWASP Board at an in-person meeting at AppSec USA on September 20th 2011.

  • The second option was budgeted by the board
  • This option sponsors attendance of OWASP Leadership (Board and Committees), OWASP Employees and 50 members (roughly 100 attendees paid by OWASP)
  • The option plans for a total expenditure of $250,000 (note, this is not the total cost of the event, just the portion OWASP will pay)
  • This option assumes we can retain $50,000 in sponsorship dollars
  • $100,000 have been set aside in the 2012 budget to

Planning began with the Global Conferences Committee in August of 2011


Initial budget (please note, this budget only represents OWASP's costs and does not factor in ticket sales) was reviewed by the OWASP Board at an in-person meeting at AppSec USA on September 20th 2011. More details on the event budget can be found here. This was used to set realistic boundaries on the summit venue selection process


A call for volunteers to join the core planning team was posted to the OWASP Leaders mailing list on December 12th 2011.


The first planning meeting was held on January 16th (meeting minutes)

Selection Process

An open request for proposals was sent out on January 31st 2012 and the RFP was open until February 29th 2012.

  • The RFP took into consideration the venue atmosphere direct costs, food & beverage, Internet connection and Audio/Video
  • The RFP assumed 300 attendees and included breakfast, lunch, dinner, lodging, meeting facilities and networking.
  • 10 proposals were received
  • Summit proposals were collected and a comparison of the financials was created
    • Travel costs were estimated by OWASP's contract travel company Seagle travel using notional attendees based on OWASP membership data
    • The costs in the spreadsheet calculate the estimated TOTAL cost for the event, not OWASP's portion and do not factor in ticket sales.
    • Estimates were inclusive of travel
    • Average cost per attendee for all proposals was $2,530.29 (est)
    • The cheapest was Royal Holloway of London at $1,938.04/attendee (est)
    • The most expensive was the Park Hyatt Aviara at $3,123.54/attendee (est)
    • The Liberty of the Seas option was $2,137.34/attendee (est), $199.30 more expensive per person than the cheapest option.
    • For comparison, the average cost per attendee at the 2011 Summit was $2,269.67

An initial vote to down select the venues to a more manageable level was conducted on March 2nd 2012

A final vote was conducted by the volunteer summit planning team on March 12th 2012

The Global Conferences Committee provided unanimus consent of the planning team selection at it's meeting on March 14th 2012