How to Host a Conference/Venue
One of your very first items of business should be to reserve necessary rooms for plenary sessions, breakout sessions, classroom sessions, tech expo, breaks, receptions, and conference headquarters/registration.
Adapt your conference to the facilities you have available. For example, good plenary sessions can be better than breakout sessions that don't have adequate facilities. To the extent that you can, schedule conference sessions in rooms that have basic AV equipment (overhead projectors and screens, for example). If the rooms already have computers and computer/video projection, that's even better. Then assign conference sessions to the appropriate rooms.
Try to keep conference costs down by using rooms that are free. Again, this may require some adapting or negotiating. Partnering with a local university is a great way to obtain free space.
A contract to secure your venue is critical. Contracts MUST be submitted to the OWASP Executive Director for signature! Contact Us for signatures.
Training rooms will require space to accommodate generally 10-50 students per class.