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How to Host a Conference/Day-of Logistics
At a minimum, you need to provide some sort of printed program. For most conferences, the following is usually adequate: a simple folder with program, maps, lists of local restaurants and attractions, a name tag, and writing materials (pen and pad). For larger, conferences you may want to include a conference bag that includes OWASP books or handouts. Be sure to allow ample time for printing and shipping of OWASP materials. International shipping can take several weeks.
- To request general OWASP schwag/promotional merchandise, fill out the Google Form
If you plan properly, you should be able to generate name tags to be printed from your conference database program. If you process your registrations through the OWASP office, they can create your nametags.
Keep the name tag layout simple: a small conference logo or title, the person's full name in LARGE, readable letters, and the person's institution. Don't make people squint to read names on name tags.
The actual type of name tag (paper stick-on, pin on plastic case, hang-around-the-neck, etc.) depends on your preferences and budget. If you do provide stick-on tags, you may want to generate at least one tag for each day of the conference since they won't be able to reuse the tags. If you use plastic badges, you can invite attendees to recycle them at the end of the conference.