How to Host a Conference/Contracts

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Co-Marketing of Event Contract Sample

The <External Organization> Provides:

  • A Vendor Table in Vendor Area
  • OWASP Logo and Link on RSS Web-site
  • OWASP Logo and description in the Event Guide
  • Opportunity to provide an OWASP Banner in conference room
  • Tickets for 2 OWASP Speakers mutually approved by OWASP and <External Organization>
  • Software Security Track Chair
  • Monthly status update emailed to the OWASP Global Conferences Committee Chair (conferences@owasp.org) including
    • Current number of people registered for event
    • A budget update including all revenue and expenditures relating to the event

The OWASP Foundation provides:

  • OWASP Promotional Materials for the provided table
  • Marketing of Conference
    • Notification to OWASP members and constituents about special discount code to attend <EVENT>. The event will provide 50-100 words of text and link describing offer; OWASP will transmit within any newsletter, via email notification and/or other methods as approved by OWASP
    • Event banner in OWASP banner rotation on main page for 90 days prior to the event

Co-Hosted Event Contract Sample

The <External Organization> Provides:

  • A Vendor Table in Vendor Area
  • OWASP Logo and Link on RSS Web-site
  • OWASP Logo and description in the Event Guide
  • Opportunity to provide an OWASP Banner in conference room
  • Tickets for 2 OWASP Speakers mutually approved by OWASP and <External Organization>
  • Software Security Track Chair
  • Monthly status update emailed to the OWASP Global Conferences Committee Chair (conferences@owasp.org) including
    • Current number of people registered for event
    • A budget update including all revenue and expenditures relating to the event

The OWASP Foundation provides:

  • An active and contributing member of the conference executive committee present at 85% or more of the planning sessions, who will chair and moderate the Software Security Track.
  • At least 1 additional volunteer to assist on-site during the event, to be coordinated with the event volunteer coordinator.
  • Travel expenses for 2 well recognized OWASP speakers (topic and speaker mutually approved by Software Security Track Chair and OWASP)
    • Speakers must also sign the standard OWASP Speaking agreement
  • OWASP Schwag Give-aways for X attendees
  • X OWASP Lanyards
  • OWASP Promotional Materials for the provided table
  • Marketing of Conference
    • Notification to OWASP members and constituents about special discount code to attend <EVENT>. The event will provide 50-100 words of text and link describing offer; OWASP will transmit within any newsletter, via email notification and/or other methods as approved by OWASP
    • Event banner in OWASP banner rotation on main page for 90 days prior to the event

Payment Schedule:

  • All real costs incurred by the Event and OWASP shall be reimbursed prior to the distribution of any profits from the event. Real costs include expenses for schwag, Speaker Travel and Lanyards as well as any other costs not incurred in the course of supporting a booth at the event.
  • Should the event take a loss
    • 30% of losses shall be covered by the OWASP foundation, up to the amount of tangible goods provided
    • 70% Shall be covered by Event
  • Should the event make a profit (after real costs have been reimbursed)
    • 30% of profits shall be paid to the OWASP Foundation
    • 70% of profits shall be retained by Event

Historic Contracts

Archive of Event Contracts