How to Host a Conference/AV
This is another critically important part of the conference, especially in our technology-driven organization. You should assign a member of your committee to head this up since it's a demanding and time-consuming responsibility.
To the extent that you can, schedule conference sessions in rooms that have basic AV equipment (overhead projectors and screens, for example). If the rooms already have computers and computer/video projection, that's even better. Then assign conference sessions to the appropriate rooms.
Determine ahead of time what portable equipment you have available, and whether you have to rent equipment. OWASP owns one projector that can be "loaned" out for events. Contact Us to arrange for the shipping of this and other items. When you confirm conference presentations, ask presenters to provide you with a list of equipment they need.