July 1, 2016

Time

 * Date/Time: July 1, 2016/6pm-9pm CEST
 * TimeZone Converter

Location
Rome Marriott-Park Hotel

Teleconference Information:

https://www3.gotomeeting.com/join/861328838

International Toll Free Calling Information

Attendance Tracker
Board Meeting Attendance Tracker

Meeting Minutes
May 18, 2016 Meeting Minutes:

April 20, 2016 Meeting Minutes: https://docs.google.com/document/d/1iCSz7o7twwh-Rqhab7V8bI8XveZXbn8goe6qv8ita2U March 16, 2016 Meeting Minutes: https://docs.google.com/document/d/1xGrNduAoAf2cZ9Xgup431SbZw-qjL5JZqukHIfWTyBI

= Reading Material = It is a requirement as a board member to fully read all material prior to the start of the meeting

Financial information

 * June financial package
 * - TBA


 * 2016 Draft Budget
 * - TBA

Financial motions

 * Motion to invest a portion of unused funds in a ladder CD arrangement
 * - motion TBA (AJV)


 * Motion to approve changes to FY17 membership rates
 * - https://docs.google.com/a/owasp.org/document/d/1RBy7yRl-qVo49lDL1JeKmhwLElcazrJ7tY4OO5Wwb6U/edit?usp=sharing


 * Approve a motion to add a developing nation membership class of $USD 20 annually
 * - https://docs.google.com/a/owasp.org/document/d/14OBSW4kcsFsuEGyGg1K8UXkuoYQAzdY49gvXmkUiYyg/edit?usp=sharing


 * Approve a motion to establish a pay anything membership class, eliminate honorary membership and establish an annual Paul Ritchie Memorial Award
 * - https://docs.google.com/a/owasp.org/document/d/1GTcff47NFDgFCnnFTvaEehdecc-TU2PWjAqc9x470Vw/edit?usp=sharing

= Meeting Agenda =

Call to Order /OWASP Mission

 * Administrative: List of attendees and Agenda bashing (only if last-minute changes to the agenda are needed) (5 min)

Treasurer Report - Andrew van der Stock
We are in a bit of a crisis at the moment.

We need to approve a 2016 budget. It was going to be a revised budget, but it turns out we didn't have one at all.

We need to address the operational reserve, and approve a motion to risk accept a lower reserve until such time as we again reach six months.

I have created a set of proposals that I will be running through as a working party day or days at the conference itself with the other Board members. I would appreciate your attendance so we can quickly bring votes to agreed revenue and expenditure items.

I will be bringing advice from my wife, a managerial accountant and CPA, on addressing the quality of the Board financial packages. I think this crisis has been hiding in plain site for over a year, aided and abetted by poor presentation of key facts and figures.

I will be bringing some motions to the table to invest unused funds currently earmarked to the chapters to offset our losses from financial fees, auditing and other operational costs.

Updated from Members at Large - Tom Brennan, Michael Coates, and Tobias Gondrom

 * Coates - Chapters


 * Gondrom - Governance


 * Brennan - Projects

Reports

 * Executive Director/Operations Update - Rollup Report
 * Financial Update - [Link| Board Summary Combined] [Link| Combined Balance Sheet]
 * Director Update - Kate Hartmann - see rollup report above
 * Project Coordinator Update -[Link| Claudia Aviles Casanovas Update]
 * Membership Update - [Link| Kelly Santalucia Update]
 * [Link| Conference Manager Report] - Laura Grau
 * IT Update - [Link| IT Status Report as of 2016-05-17] - Matt Tesauro

Old Business
All active board proposals are listed here

New Business
All active board proposals are listed here


 * Status of filed Trademarks with the USPO and discussion about brand usage and resources
 * - https://www.owasp.org/index.php/Marketing/Resources


 * Co-Marketing Agreements with other conferences
 * - https://www.owasp.org/index.php/Owasp_Conference_Management_System
 * - https://www.owasp.org/index.php/Category:OWASP_AppSec_Conference

Action Items

 * Approve a 2016 Budget
 * - Draft budget forthcoming (AJV)


 * Approve a motion to invest a portion of unused funds in a ladder CD arrangement
 * - motion forthcoming (AJV)


 * Motion to approve changes to FY17 membership rates
 * - https://docs.google.com/a/owasp.org/document/d/1RBy7yRl-qVo49lDL1JeKmhwLElcazrJ7tY4OO5Wwb6U/edit?usp=sharing


 * Approve a motion to add a developing nation membership class of $USD 20 annually
 * - https://docs.google.com/a/owasp.org/document/d/14OBSW4kcsFsuEGyGg1K8UXkuoYQAzdY49gvXmkUiYyg/edit?usp=sharing


 * Approve a motion to establish a pay anything membership class, eliminate honorary membership and establish an annual Paul Ritchie Memorial Award
 * - https://docs.google.com/a/owasp.org/document/d/1GTcff47NFDgFCnnFTvaEehdecc-TU2PWjAqc9x470Vw/edit?usp=sharing

Adjournment

 * Next meeting date/time: