December 9, 2015

Notice of Recording

 * Notice to all attendees - board meetings are recorded and publicly available as of March, 2013
 * Joining the call acknowledges your awareness of recording and consent to be recorded and public dissemination of the recording.
 * Recording of 25 September 2015 OWASP Board Meeting
 * Recording of 14 October 2015 OWASP Board Meeting
 * Recording of 4 November 2015 OWASP Board Meeting

Time
For Start Time by region see: http://www.timeanddate.com/worldclock/meetingdetails.html?year=2015&month=12&day=9&hour=23&min=0&sec=0&p1=224&p2=24&p3=263&p4=78&p5=37&p6=102&p7=152
 * December 9, 2015 OWASP Board meeting, Start-time is 15:00 - 17:00 PST

Location
Teleconference Information:

https://www3.gotomeeting.com/join/861328838

International Toll Free Calling Information

Attendance Tracker
Board Meeting Attendance Tracker

Meeting Minutes

 * 9 December 2015 OWASP Board Meeting Minutes
 * 18 November 2015 OWASP Board Meeting Minutes
 * 4 November 2015 OWASP Board Meeting Minutes
 * 14 October 2015 OWASP Board Meeting Minutes

= Reading Material = It is a requirement as a board member to fully read all material prior to the start of the meeting

PLR -- DRAFT 2016 Strategic Goals Doc, updated Dec. 4 with proposed budget attached to each goal

PLR -- DRAFT 2016 Budget, updated as of Dec. 3 Updates include recommendations from Nov. 18 BoD meeting and link to 2016 Goals

AJV - please re-read at least one of your induction books sent to you at the start of your term as an OWASP Board member
 * in particular, please review the roles and responsibilities and duties of the Board
 * please read the bit about finance, audit, and risk committees
 * Proposal to add an audit committee when new Board roles are elected https://docs.google.com/a/owasp.org/document/d/1YxMu_IrjqfdH3hwDYQCcPJKAyxFImFmIh4WWcovJRsg/edit?usp=sharing

PLR -- Please See 'Reports Section' below for monthly status reports from Operations Team

= Meeting Agenda =

Call to Order /OWASP Mission

 * (5 minutes) - Administrative (List of attendees and Agenda bashing (only if last-minute changes to the agenda are needed)
 * Consent vote to:
 * Approve minutes from November 18, November 4 and October 14, 2015.
 * Approve brand usage action item: the specific proposal
 * Acknowledge and confirm the selection of 4 new Board members for OWASP-EU VZW: Tobias Gondrum, Adrian Winckles, Gary Robinson, Maarten Mestdagh

Actionable Agenda Topics
 * (5-10 minutes) - BenchMark Project - Follow up from November Planning call.
 * See proposal to update the project rules.
 * See proposal to demote the benchmark project.
 * (5 minutes) - Josh Sokol- Proposal to Eliminate "At Large" Board Positions. Is this now 'tabled', or to be opened again in January?
 * See this thread for the original proposal.
 * (15 minutes) Nominate / select 2016 Board positions (motioned by TomB on e-mail, seconded by ajv)
 * (5 minutes) - Jim M - Proposal to hire wiki editor. Needed clarity on phase 1 deliverables & proposed cost.
 * (5 minutes) - AJV - Proposal to establish audit committee, and consider finance and risk committees. See reading material

Discussion Topics
 * (20 minutes) - 2016 Strategic Goals & Budget
 * (15 minutes) - Discussion of Board duties, roles and responsibilities, and improving the effectiveness of future Board meetings ajv
 * (15 minutes) - Discussion on Simon Bennett's proposal on how the Board and Foundation communicate and interact with volunteers and projects ajv
 * (10 minutes) - Review final draft budget, Goals statement and metrics.

Misc. Topics (10-15 Minutes)


 * (5 min) Wiki Contractor Update & Status - Jim M., All
 * (5 min) Review Automation of Project Review & Next Steps - Claudia & Kate
 * (5 min) 2017 AppSec Planning - Call for Host City like past years? One strong contender already.
 * (5 min) Consider paying professionals for the project review task force instead of volunteers here (added to strategic goal doc)

Reports

 * Executive Director/Operations Update - [ P.Ritchie]
 * Monthly Exec. Director Status report - pending
 * Updated 2016 Budget Forecast-Summary Format-DRAFT as of Dec. 3
 * Detail Financial report including P&L, Balance Sheet and Cash Flow Forecast, Jan-Oct. 2015


 * Events Manager - Laura Grau
 * Event Manager Status Report, Dec. 2015
 * Summary Report AppSecUSA-San Francisco 2015
 * Community Manager Update - Noreen Whysel
 * Strategic Goals 2015 EOY Metrics
 * Community Manager Update
 * Director Update - Kate Hartmann Update
 * Project Coordinator Claudia Aviles Casanovas Update
 * Membership Update - November Membership Report
 * IT Update:

Old Business
All active board proposals are listed here


 * (5 minutes) - Josh Sokol- Proposal to Eliminate "At Large" Board Positions. Is this now 'tabled', or to be opened again in January?
 * See this thread for the original proposal.
 * Bylaw updates (Andrew)
 * Website Initiative (Matt, Josh, Tom, Paul)
 * WIKI Updates

New Business
All active board proposals are listed here

Tabled Business

 * MK proposal around Inclusion Initiative.
 * MK proposal around Developer Outreach.

Adjournment

 * Next meeting date/time: