March 16, 2016

Notice of Recording

 * Notice to all attendees - board meetings are recorded and publicly available as of March, 2013
 * Joining the call acknowledges your awareness of recording and consent to be recorded and public dissemination of the recording.
 * Recording of 13 January 2016 OWASP Board Meeting
 * Recording of 17 February 2016 OWASP Board Meeting
 * Recording of 16 March 2016 OWASP Board Meeting

Time
TimeZone Converter
 * March 16, 2016, 16:00-17:30 PST - http://www.timeanddate.com/worldclock/meetingdetails.html?

Location
Teleconference Information:

https://www3.gotomeeting.com/join/861328838

International Toll Free Calling Information

Attendance Tracker
Board Meeting Attendance Tracker

Meeting Minutes

 * 16 March 2016 Board Meeting Minutes
 * 17 February 2016 Board Meeting Minutes for Approval

= Reading Material = It is a requirement as a board member to fully read all material prior to the start of the meeting

1. NEW - 2. NEW -

3. Jan 2016 Financial Detail P&L in Excel format
 * Note Cash Balance for Foundation is ‘trending’ lower, although this will reverse now that AppSec Rome Registration is Open. Also, A/R is sitting at $199,623 pending collections with virtually no bad debt.   AP is small at $17,000.  Also see sheet called 'Board Summary' for best snapshot of P&L.

4. >> READ Staff Status reports below.
 * How To Host a Conference Policy Statements - Updated March 11.
 * OWASP Branding Guidelines - Updated and clarified, as of March 11
 * Laura Grau - Conference Manager Report - March 2016

= Meeting Agenda =

Call to Order /OWASP Mission
Open Meeting - Start Recording, List attendees and Agenda update (only if last-minute changes are needed) (5 min)
 * Approve minutes from February 17, 2016.

Discussion Topics

 * April 20 and May 18 Board meeting schedule (Josh)

Misc. Topics (10-15 Minutes)

 * Membership - why do many chapters have a -ve balance (ajv)
 * Membership - why do many chapters have a $0 balance for memberships when they have members (ajv)
 * Membership - what can we do to encourage OWASP membership? Business cards with a QR code? Membership drive? Announcements for chapter leaders to read out at the start of every meeting? What works? (ajv) Pro-active distribution of new materials and summary digest in a "push out" model? Similar to community update and news flashes ... maybe with slightly different models for content for developers?(mk)

Old Business
All active board proposals are listed here


 * We did not have an e-mail discussion of the clarification of "Active leaders" during the last month, so no e-vote.

New Business

 * Needs assessment update (Kate)

Action Item Follow-Up

 * 2016 Action Item Status from Past BoD Meetings

Chairmain's Report - Matt Konda
Detail here: https://trello.com/b/YWY4pf8I/global-board


 * Working with Kelly, Kate on sponsor package for software companies. (In progress)
 * Working with Kelly, Kate, Claudia on developer outreach. (In progress)
 * Talking with O'Reilly conferences.
 * Trying to help with projects. Talked with Simon, Dinis, John Melton.  Reached out to Apache Software Foundation for ideas.  (In progress)
 * ED Review (Under review)
 * Ongoing commits to pipeline project (security checks tool)

Vice Chairmain's Report - Josh Sokol

 * Update on efforts with bug bounty program

Treasurer Report - Andrew van der Stock
- I would like a new P&L summary every month. If this sheet is hard to do, will talk to Paul and Laura about gaining access to the raw data.
 * This month was very quiet.
 * I've reviewed the January 2016 P&L summary sheet. It does not contain a lot of (obvious? any?) detail for March 2016.
 * There was one expense for $27k relating to a booking for AppSec USA (it's a surprise) that will be broken into three smaller payments, which means I don't have to approve it, but it's within the budget for AppSec USA.
 * I did not approve any expenses over $10k as none arose.
 * Expenses are generally raised and approved in a timely fashion.

Secretary Report - Jim Manico
No secretary updates this month.

Updates from Members at Large

 * Michael Coates (Chapters)
 * Tom Brennan (Projects)
 * Tobias Gondrom (Governance)

Reports

 * Executive Director Status Report for 16 March 2016
 * 2016 Strategic Goals, Progress YTD
 * Membership Report - Kelly Santalucia
 * Event Manager Report - Laura Grau
 * Operations Report - Kate Hartmann
 * Project Coordinator Report-Claudia Casanovas
 * Community Manager Report -Noreen Whysel
 * IT Update from Matt T.

Community Initiative Reports

 * TODO

Announcements

 * TODO

Adjournment

 * The Board will hold a confidential Board-only meeting following the close of the public meeting
 * Willing to shift to March 15?
 * Next meeting date/time: March 16, 2016, 16:00-17:00 PST - TimeZone Converter