October 8, 2012 SB Report

Sarah Baso - Report of Conference Activity for August 2012 (Prepared for September 10, 2012 Board Meeting)

Conferences Committee
General Committee Info
 * Committee Membership, currently 7 members: Mark Bristow, Ralph Durkee, Richard Greenberg, John Wilander, Mohd Fazli Azran, Lorna Alamri, and Benny Ketelslegers.
 * Committee Chair: Mark Bristow
 * UPDATES : Lucas Ferreira stepped down from role based on work conflict, Mark will not continue as chair in 2013.


 * September Committee Meeting Minutes:
 * September 19


 * Global Conferences Committee Budget - $20,451 of $40,000 remaining ($19,549 spent).
 * Unused budget from "Conference Support" line item allocated to help set up with Booth in a box initiative

Major Activities/Projects (in addition to attending monthly committee meetings, taking & posting meeting minutes):
 * Working with committee on setting goals for 2013, drafting committee budget for 2013, and drafting proposed revenue goals for 2013 Global AppSec Events
 * Proposals for the 2013 AppSec USA event - NYC proposal approved
 * Soliciting proposals for the 2013 AppSec Latam Event
 * Requested comments from committee on conference planning documents drafted by Sarah Baso:
 * Conference Planning Timeline/Overview
 * Detailed Conference Planning Checklist
 * Conference Planning - Project Plan with Deadlines
 * Ongoing - Updated and monitored google form for tracking schwag requests and monitor OCMS for events that have requested schwag but not entered request into google form.
 * Ongoing - Work with Konik, Kate, Rocksport, Zazzle, Lulu, and other misc. vendors to fulfull merchandise and conference requests.

OWASP Events
Appsec Research 2012 - Global
 * Emailed certificates of attendance to training and conference attendees, as well as volunteers.
 * Most presentations have been posted to the http://www.appsecresearch.org/schedule site.

AppSec USA 2012 - Global
 * Current conference profit estimate: $150,000 (Budget)
 * Sponsorships = $191,000
 * Training courses posted: http://www.appsecusa.org/schedule/trainings/
 * Jim Manico & Eoin Keary are offering 2 Free, half day training courses targeted at the developer community: Registration through Eventbrite:
 * Morning session: http://appsectrainingmorning.eventbrite.com/
 * Afternoon session: http://appsectrainingafternoon.eventbrite.com/
 * Speaker selection complete and schedule posted: http://appsecusa2012.sched.org/
 * Current Registration: 361 Paid + 296 Comps (Sponsors, Speakers, Trainers, OWASP Leaders, Giveaways, etc) = 657
 * Extra-curricular conference events:
 * Conference Attendee Social Event (Thursday evening after conference talks until 8pm)
 * Movie sneak peak: Reboot - http://www.appsecusa.org/schedule/reboot/ (Thursday evening 8-10pm)
 * 5k Race - Friday Morning
 * Current Registration: 174 Paid + 264 Comps (Sponsors, Speakers, Trainers, OWASP Leaders, Giveaways, etc) = 438
 * Hotel room block - full at hotel, OWASP has a limited number of rooms at an increased rate that can be booked via cvent.

AppSec Latam 2012 - Global
 * http://appseclatam.org
 * Fabio Cerullo is serving as their GCC liaison
 * Matt Tesauro attending on behalf of Board, Kate & Sarah also attending
 * Event logistics (location and date) finalized:
 * Hosted at Antel National Telco Building in Montevideo, Uruguay
 * 2 days of training: Nov. 18-19
 * 2 days of conference talks: Nov. 20-21 (2 Tracks)
 * 4 Keynotes confirmed: Jerry Hoff, Pravir Chandra, Cristian Borghello, and Hernan M. Racciatti
 * Schedule finalized and posted to website today (Monday).
 * CFP and CFT deadline was Friday, hope to have decisions on schedule within 1 week.
 * Sponsorships - $15,500 (Deloitte, PWC, Core Security, AGESIC).
 * Hotel room block at 4 Points Sheraton in Montevideo
 * Currently finalizing transportation, translation, and food&beverage options.
 * Registration open via cvent - 23 people registered

AppSec APAC 2013 - Global
 * Conference Venue and room block contract confirmed for Hyatt Regency Jeju, February 19-22
 * Had first status call with local team September 25th, will continue to have weekly calls to discuss action items and planning

AppSec Europe 2013 - Global
 * Hamburg, Germany (related documents)
 * New dates confirmed for Aug. 20, 2013 - Aug. 23, 2013
 * Local team is waiting on final contract from venue (university).
 * Conference/Project management set up in Redmine
 * Weekly status calls will resume in November after the local German OWASP day.

AppSec USA 2013 - Global
 * NYC proposal confirmed by Global Conference Committee, Penn Hotel in NYC, October 15-18 2013
 * Local team is meeting at Penn Hotel on Thursday to go over initial details
 * Sarah is working to put together info on previous attendance and costs to help local team with planning

Upcoming Outreach Events

 * Brucon
 * Hacker Halted USA
 * BSidesDFW
 * Hacker Halted Asia Pacific 2012
 * Malaysia Open Source Conference 2012
 * HITBSecConf2012

Other Activities

 * Marketing:
 * Global Membership Handout (Template created by PR with Brains for NY Chapter, and modified for use at BlackHat Booth)
 * Contract with Patrick Calder at Design Foundry & DeNita Morris at Sisterworks Publishing to fulfill needs as outlined in Marketing RFP. Sarah has ongoing weekly status calls to discuss progress & next steps.

Resource Pages

 * Event Contracts
 * Event Budgets
 * Event Sponsorship Documents