August 23, 2016

Time

 * Date/Time: August,23 2016/6pm-7:30pm CST


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Location
Teleconference Information:

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Notice of Recording

 * Notice to all attendees - board meetings are recorded and publicly available as of March, 2013
 * Joining the call acknowledges your awareness of recording and consent to be recorded and public dissemination of the recording.

Meeting Minutes
July 27, 2016 Meeting Minutes

= Reading Material = It is a requirement as a board member to fully read all material prior to the start of the meeting

https://docs.google.com/document/d/1OWo4Er61iK2ySwoJsuCHw9ManGHjiMURuRiQUmMVSuY/edit?usp=sharing
 * OWASP Website Project draft report - post comments on the draft

= Meeting Agenda =

Call to Order /OWASP Mission

 * Administrative: List of attendees and Agenda bashing (only if last-minute changes to the agenda are needed) (5 min)

Chair's Report - Matt Konda

 * Developer Initiatives: Chicago Coder Conference, Goto; Chicago, TechNexus Panel on Security, Chicago FTW Start with Security Panel
 * Staff meetings
 * Bill payments / Contract Approvals
 * Staff OKR

Vice Chair's Report - Josh Sokol

 * I've got nothing major to report here so let's save the time for some of the bigger discussions that we need to have.

Treasurer Report - Andrew van der Stock
Tom Pappas reports:

At the moment, things are both good and concerning:
 * The combined P&L vs Bud is $59K ahead of bud for Net income YTD ( US + EU $17K vs Bud of -$42K for a plus $59K YTD)
 * As of the end of July 2016, we had combined cash balances of $1,073,853 (which does not include the $225,582 Paypal transfer on 8.15.16 for APSEC EU) which a little more than $90K less than the combined balance at this time last year of $1,164,156.  However if the Paypal transfer had taken place on time in July that would have added another $225K so we would have been $135K ahead year over year.
 * Chapter balances decreased over $7K from $728.9K in June to $721.8K
 * When that is taken out of the cash balance it leaves us with $352K ( again had the $225K come in on time the Oper bal would have been $577K) vs the $407K we had at the end of June 2016, and dividing that by the Avg Ops spend it gives us 3.99 months( which is below the 4.56 months, at 6.30.16, but again had the $225K come in on time, it would have been 6.56 months),  of Ops reserve exclusive of the event expenses, which is much better than the 2.85 months we had at the end of May
 * In the Cash forecast I have made some notations in red as the Budget is for the combined entity so I have added in the APSEC EU Revenue and expense as well as I have added a tab for the APSEC EU P&L as of 7.31.16
 * I have also added tabs for YTD P&L and BS details in both of the Close pkgs
 * In addition I have included PDF’s to be put up on the web site of the BS, P&L and APSEC P&L [added in financial reports below - ajv]"

Good - we have $225k USD more than we thought by regaining access to our PayPal account, sweeping funds from AppSec EU into our bank account during August. This will be reflected in August's numbers, which are due in our October face to face Board meeting. This makes a decision around hiring a replacement Executive Director possible. I personally would be comfortable if we spend a great deal of time finding the right person, and hiring towards the end of the year to make sure we understand where AppSec USA settles. Which leads me to...

Concerning - AppSec USA training is off target due to a website error that stops people registering (!), and as of last week we are behind all conferences but 2012's, which is just not where we need to be, as we budgetted for a larger conference, and booked accordingly. We will get an update from Laura during the Board meeting, and hopefully we can take sufficient corrective action to turn a (hopefully large) profit this time around.

I'm also heartened that for the first time in a long time, chapters are spending more than they take in. However, we have had several issues with chapters asking for all sorts of payments, such as one chapter who had nothing in their chapter funds. I approved that expense this one time, but I've asked Tiffany to keep on top of these expenses as we are not a cash piñata to be tapped with a stick every time someone wants money. Additionally, I've been watching chapters looking to pay expenses. One area for improvement is that we should ask all chapters who submit expenses that they are branded only as OWASP, and not a combined meeting (like "Cyber security meetup" or "ISSA and OWASP meetup"). We can address individual chapters who do have combined meetings as a proper co-marketing arrangement, so that OWASP contributes as much as all the other involved organisations.

Financial information

 * June financial package
 * - TBA


 * 2016 Draft Budget
 * - https://docs.google.com/spreadsheets/d/1tCD2IDtDneI0ZzDeSBehXpaSzTantftUrp_b5YUWsVE/edit#gid=616181681

Updated from Members at Large - Tom Brennan, Michael Coates, and Tobias Gondrom

 * Coates - Chapters


 * Gondrom - Governance


 * Brennan - Projects

Reports

 * Executive Director/Operations Update - Rollup Report
 * Financial Update - [Link| Board Summary Combined] [Link| Combined Balance Sheet]
 * Director Update - Kate Hartmann - see rollup report above
 * Project Coordinator Update -DRAFT| Claudia Aviles Casanovas Update
 * Membership Update - Membership Report Kelly Santalucia Update]
 * [Link| Conference Manager Report] - Laura Grau
 * IT Update - [Link| IT Status Report as of 2016-05-17] - Matt Tesauro

Old Business
All active board proposals are listed here


 * Co-Marketing Agreements with other conferences
 * - https://www.owasp.org/index.php/Owasp_Conference_Management_System
 * - https://www.owasp.org/index.php/Category:OWASP_AppSec_Conference

Action Items

 * Approve a 2016 Budget
 * - https://docs.google.com/spreadsheets/d/1tCD2IDtDneI0ZzDeSBehXpaSzTantftUrp_b5YUWsVE/edit#gid=616181681


 * Motion to appoint a replacement secretary for the remainder of 2016
 * - https://docs.google.com/a/owasp.org/document/d/1ir9P0kz7HQuJqOEpgL4r2yKwLQCR47gLswvliaqzyak/edit?usp=sharing


 * Motion to appoint a casual vacancy on the OWASP Global Board for the remainder of 2016
 * - https://docs.google.com/a/owasp.org/document/d/1ukMZJ9MdCITjT1t_IWC4pxKZKcqATOu-yFpZ1ruddrc/edit?usp=sharing


 * Motion to invest a portion of unused funds in a ladder CD arrangement
 * - https://docs.google.com/document/d/1cZOMYzaRnWW_oQd4ON7kBNQcmlx3V4u33Szm8jH2cgU/edit#


 * Motion to approve changes to FY17 membership rates
 * - https://docs.google.com/a/owasp.org/document/d/1RBy7yRl-qVo49lDL1JeKmhwLElcazrJ7tY4OO5Wwb6U/edit?usp=sharing


 * Motion to establish a pay anything membership class, eliminate honorary membership and establish an annual Paul Ritchie Memorial Award
 * - https://docs.google.com/a/owasp.org/document/d/1GTcff47NFDgFCnnFTvaEehdecc-TU2PWjAqc9x470Vw/edit?usp=sharing


 * Motion to create an OWASP open training platform
 * - https://docs.google.com/document/d/1dZ-6eJyNj5iiTTo9AS5NC77PYwOF0D9aTHz8dmcJGJ0/edit#

Adjournment

 * Next meeting date/time: July 27th