Staff-Projects/DefCon 27 Event

= Overview =

DEFCON 27 Hacking Conference
 * When: August 8-11, 2019
 * Vendor Room Hours are:
 * Aug. 8th - Thursday SETUP ONLY
 * 9 am Vendor Setup Available - 9 pm Room Closes
 * Aug. 9 & 10 - Friday and Saturday
 * Vendors can enter at 9 am
 * 10 am to 7 pm Doors Open to Attendees
 * Aug. 11th - Sunday
 * Vendors can enter at 9 am
 * 10 am - 3 pm Doors Open to Attendees
 * 4 PM Tax Paperwork Due
 * 8 PM Load Out Complete
 * Where: Paris, Bally's, & Planet Hollywood, Las Vegas
 * OWASP Board requested and approved the conference

Three volunteers at the booth at all times

= Project Links =


 * Event Link: https://www.defcon.org/index.html
 * Floor Plan: https://www.owasp.org/index.php/File:DC27_Vendor_room_final.jpg
 * Sticker order: https://www.owasp.org/index.php/File:Sticker_Giant_DEFCON_2019.pdf
 * Tickets are $300 CASH at the door.

= Goals =

Community Outreach initiative

= Lessons Learned =
 * 1) Total Tickets needed = Ask Mike and Harold
 * 2) Budget for all artwork should not exceed $ 2,000
 * 3) One t-shirt design
 * 4) Internet and power not needed for the booth.
 * 5) Staff should stay at the venue's hotel to utilize the receiving, storage and delivery of booth packages.
 * 6) Vendor for Stickers Giant Stickers

= Milestones =


 * 2019-02-28, DONE - Vendor application submitted [Lisa]
 * 2019-03-30, DONE - Granted approval of vendor application by [DEFCON NO confirmation provided just email]
 * 2019-04-01, DONE - Submitted a proposed budget for the event for approval [Lisa]
 * 2019-04-04, DONE - Booth invoice submitted for payment OSD-2318 payment sent ACH April 17, 2019 [Lisa/Mike/Virtual]
 * 2019-06-14, Art Due from Artist [Jon McCoy]
 * DEFCON 26 Artwork (2018 historical data)
 * 2019-06-14, DONE - Second invoice for balance due t-shirt artwork processed for payment OSD-2502[Approved 6/17/2019]
 * 2019-06-14, DONE - Printer contacted - quote on 1 t-shirt design, 6ft 3 sided tablecloth
 * 2019-06-27, DONE - Final order to the printer including 2 designs, all black t-shirt, and adj qty with shipping info [DONE 6/26/2019 Lisa]
 * 2019-06-28, DONE - Dragongraphics invoice entered for payment OSD-2542
 * 2019-07-01, Final Art selected [DONE- T-shirt approved 6/17/19] HANDOUTS?
 * 2019-07-10, DONE - with Mike for final approval and payment w/Sticker Giant 7/12/2019
 * 2019-07-12, DONE - OSD-2586 3rd invoice for sticker artwork with Mike for approval for payment
 * 2019-07-12, DONE - 7/15 email from Jonathan he will handle creating, printing and shipping HANDOUTS
 * 2019-08-02, DONE - Jonathan received HANDOUTS and will bring them to the table Thursday
 * 2019-08-08, Vendor Room - Vendor Ops table - Mike or Harold have to pick up and sign for ALL badges and distribute. [Janet Whitaker]
 * Volunteers identified - Board Members attending

= Badge Plan = '''*August 8, 2019 - Mike will pick up and sign for all badges 9am on August 8th. Badge pick up is in the Vendor room at the Vendor Ops table - Janet Whitaker should be present.*''' Jon is staffing the booth. (1 pass came with the purchase of the booth - Jon)

Badges
 * 1) Conference/Exhibition Pass: Jim Manico VOLUNTEER (badge distributed to Jon)
 * 2) Conference/Exhibition Pass: Jon - VOLUNTEER (badge distributed to Jon)
 * 3) Conference/Exhibition Pass: Zoe - VOLUNTEER (badge distributed to Jon)
 * 4) Conference/Exhibition Pass: Vandi - VOLUNTEER (badge distributed to Jon)

Staff
 * 1) Conference/Exhibition Pass: Staff/Harold (badge distributed)
 * 2) Conference/Exhibition Pass: Staff/Mike (badge distributed)

Board Requests (only 4 to share)
 * 1) Conference/Exhibition Pass: Richard
 * 2) Conference/Exhibition Pass: Owen (badge distributed)
 * 3) Conference/Exhibition Pass: Sherif
 * 4) Conference/Exhibition Pass: Martin (badge distributed)
 * 5) Exhibition Pass: Ofer - PURCHASED ONSITE (badge distributed)

= Leadership =


 * Lisa Jones [OWASP Staff]
 * Mike McCamon [Execitive Director of OWASP Foundation - Approval authority]
 * Jon McCoy [OWASP Member jonmccoy@owasp.org] requested approval from the board to do the event and received approval for $ 3,500 for artwork. (2018 $2,500 spent on artwork for this event)

=Name & URLs=

= Registration is not available. Only accept cash =
 * Name: DEFCON 27
 * URL: https://www.defcon.org/index.html
 * Cash at the door- $300.00
 * Exhibition Information: Vendors must stay at Bally's or Paris Hotels in order to take advantage of the packaging center for logistical assistance with receiving and picking up vendor booth event materials.
 * 2019-06-27, Janet Whitaker[janetwhitaker68@gmail.com] from DefCon responded that Booth numbers not available yet. They are behind we should find out the first week in July sometime.

= Budget =
 * 25 Vouchers for the first women to "make a donation" to the Foundation at our booth. A process will be setup after the event to solicit Travel Assistance Grants for a later conference. The approximate cost of this promotion is approximately $20,000.

T-Shirt Order
NEW DESIGN Men (adjusted to stay within budget) Women OLD DESIGN Men Women Comparison with last year's information located.
 * XXXL 20
 * XXL 130
 * XL 185
 * L 185
 * M 50
 * S 10
 * XXXL 5
 * XXL 10
 * XL 10
 * L 10
 * M 5
 * XXL 20
 * XL 20
 * L 20
 * XXXL 5
 * XXL 10
 * XL 10
 * L 10
 * M 5
 * John's t-shirt order - Mike would like to adjust in 2020